Which report should I use? – Greenhouse Support

Looking for more advanced reporting?

Find the right report, right away

Greenhouse Recruiting's essential reports offer flexibility and nuance so you can measure, track, and iterate on your hiring processes. Deciding which report to use depends on the type of data you want to surface.

Use the table below, along with your browser's Find feature (CMD + F on Mac | CTRL + F on PC), to search for the type of data you'd like to surface – then use the corresponding report in Greenhouse Recruiting!

Tip: If you'd like to report on how your recruiters are performing, you might search the page for "Recruiter" to see which reports include information about recruiters.

Note: Some CRM and Diversity, Equity, and Inclusion reports are only available to organizations with an Advanced or Expert subscription tier.

If you'd like to access a report not currently included in your organization's subscription tier, reach out to the Greenhouse Customer Success team.

Report	Question answered	Data points	Filters	Date filter
Current pipeline per job report	How many candidates are, or were, in each of your jobs' stages?	Job name Requisition ID Department Office Candidates in each interview stage / milestone now Candidates in each interview stage / milestone ever Total hires	Job Job status Department Office User Hiring team role Custom job field Date applied Organize columns by milestone or stage	Candidate application date
Interviewing activity report	How active has your hiring process been lately?	Candidates rejected Interviews created Total interviews Candidates interviewing Scorecards submitted Candidates rated Tests sent Tests submitted	Job Job status Department Office User Hiring team role Custom job field Activity date Recruiter Stage Exclude Application Review stage Organize rows by job, recruiter, source, or department	Candidate activity date
Department summary report	How many candidates are, or were, in each stage of your department's jobs?	Department Open jobs Live jobs Openings Live openings Total candidates in Application Review Total candidates in other stages of the pipeline Total offers per department	Job Job status Department Office User Hiring team role Custom job field As of	'As of' now or a certain date in the past
Applications over time report	How many new applications is your organization receiving?	Total applications (by job, recruiter, source, or department)	Job Job status Department Office User Hiring team role Custom job fields configured with Yes/No, Single select, or Multi select field types Date applied Organize columns by week, month, quarter, or year Organize rows by job, recruiter, source, or department	Candidate application date
New candidates by source report	Which sourcing strategies are the most successful for your organization?	Total candidates added by sourcing strategy Total candidates added by source Total referrals added	Job Job status Department Office User Hiring team role Custom job field Date Organize columns by week, month, quarter, or year	Candidate application date
Referrals over time report	How many referrals is your organization receiving?	Total referrals	Date applied Organize rows by job, recruiter, source, or department Organize columns by week, month, quarter, or year	Candidate application date
Job status report	What's the status of the openings on your jobs?	Job name Job ID Department Office Requisition ID Opening ID Opening Status Open Date Close Date Close Reason Hired Candidate Application ID Target start date Actual start date	Job Job status Department Office User Hiring team role Custom job field Open date	Job open date
Candidate surveys report	How are candidates rating their interviewing experience?	Candidate survey question Percentage that Strongly Agree to Strongly Disagree Total that Strongly Agree to Strongly Disagree Greenhouse customer average to be used for benchmarking	Department Office Submitted between	Date the candidate submitted their candidate survey
Offer activity report	How many offers have been extended, accepted, and rejected per job?	Offers created Offers extended Offers outstanding Offers accepted Offers rejected Acceptance rate	Job Job status Department Office User Hiring team role Custom job field Activity date	Offer date
Number of hires report	How many hires has your organization made?	Job Requisition ID Total hires	Job Job status Department Office User Hiring team role Custom job field Date hired Organize rows by job, recruiter, source, or department Organize columns by week, month, quarter, or year	Candidate hire date
Time to hire by candidate report	How quickly are you hiring candidates after you source them?	Hired candidate name Job name Source Requisition ID Opening ID Application date Offer date Accepted date Days to offer	Job Job status Department Office User Hiring team role Custom job field Include migrated candidates	N/A
Time to fill by job report	How long does it take your organization from opening a job to filling it?	Job name Requisition ID Department Office Status Opening ID Open Date Hired candidate name Offer date Accepted date Start date Days to hire	Job Job status Department Office User Hiring team role Custom job field Include migrated candidates	N/A
Job post conversion report	How effective are your job posts at converting site visitors to applicants?	Job name Requisition ID Department Office Job post Page views Applications Conversion rate Job board name Application language Date of first posting	Job Job status Department Office User Hiring team role Custom job field Activity date	Job post activity date
Candidate quality by campaign report	How many candidates are you receiving per advertising campaign?	Job ad campaign Total candidates in each stage Total hires Quality percentage	Job Job status Department Office User Hiring team role Custom job field Date applied Include migrated candidates	Candidate application date
Candidate quality by recruiter report	How many candidates are you receiving per recruiter?	Recruiter name Total candidates in each stage Total hires Quality percentage	Job Job status Department Office User Hiring team role Custom job field Date applied Include migrated candidates Organize columns by stage or milestone	Candidate application date
Candidate quality by referrer report	How many candidates are you receiving per referrer?	Referrer name Total candidates in each stage Total hires Quality percentage	Job Job status Department Office User Hiring team role Custom job field Date applied Source Include migrated candidates Organize columns by stage or milestone	Candidate application date
Candidate quality by source report	How many candidates are you receiving per source?	Sourcing strategy Source name candidates in each stage Total hires Quality percentage	Job Job status Department Office User Hiring team role Custom job field Date applied Include migrated candidates Organize columns by stage or milestone	Candidate application date
Pipeline history and pass-through rates report	Are too few or too many people passing through stages in your jobs?	Total applicants per stage or milestone Pass rate Average days in stage or milestone Total interviewer hours scheduled for the job	Job Job status Department Office User Hiring team role Custom job field Group of candidates Include migrated candidates Organize rows by stage or milestone	Candidate application date
Pipeline snapshots over time report	How have your job pipelines changed over time?	Candidates moved into each stage of your jobs New candidates added to each stage of your jobs New candidates, rejected candidates, advanced candidates, and scorecards submitted at different points in time Open jobs, live jobs (jobs with live job posts), total openings (openings that are open, closed, or filled), and live openings (open openings)	Job Job status Department Office User Hiring team role Custom job field Date Organize columns by week, month, or quarter	Date of activity
Rejection reasons report	What are the most common reasons your candidates are rejected?	Rejection reason Rejections Percent rejected per rejection reason	Job Job status Department Office User Hiring team role Custom job field Date applied Stage Include migrated candidates	Candidate application date
Pipeline by demographic report	How are different demographic groups moving through your job pipelines?	Demographic Total applicants per demographic by stage / milestone Total hires per demographic Pass rate by stage or milestone	Job Job status Department Office User Hiring team role Custom job field Use data from EEOC, standard, or custom demographic questions Group of candidates (who ever applied or who applied during a specific date range) Include migrated candidates Organize columns by stages or milestones	Candidate application date
Sourcing by demographic report	Which sourcing strategies are providing the most diverse candidates?	Demographic Sourcing strategy Total candidates by source	Job Job status Department Office User Hiring team role Custom job field Use data from EEOC, standard, or custom demographic questions Date applied Include migrated candidates	Candidate application date
Candidate surveys by demographic report	How are different demographic groups rating their interviewing experience?	Candidate survey question Candidate survey response by demographic group	Department Office Use data from EEOC, standard, or custom demographic questions Submitted between	Date candidate survey was submitted
Prospect pool activity report	How active are your prospect pools?	Prospect pool Total prospects who entered stage Total prospects who remained in stage Total prospects moved in stage Total prospects stopped considering Total prospects converted to candidates	Job Job status Department Office User Hiring team role Custom job field Prospect pool Prospect stage Activity date Include prospects on no jobs Include migrated candidates	Prospect activity date
Prospecting activity report	What prospect activity has taken place?	Credited to Total prospects added Total prospects converted to candidates Total prospects hired Total emails sent by prospect owner	Job Job status Department Office User Hiring team role Custom job field Date added Prospect activity date Source Prospect owner Include prospects on no jobs Include migrated candidates	Date prospect added
Prospect conversion report	How many of your prospects have been converted to candidates?	Prospect pool Prospect stage Total prospects in pool / stages Total prospects converted to candidates Total prospects hired	Job Job status Department Office User Hiring team role Custom job field Date added Include migrated candidates Organize rows by prospect pool and stage, prospect owner, job, department, source, or event	Date prospect added
Contacts added report	How many prospects have you added to each campaign pool with sourcing automation?	Campaign pool Campaign pool owner Total prospects added per campagn pool	Activity date Campaign pool User Timeframe (day or week)	Date contact was added
Contacts replied report	How many contacts replied to your sourcing automation campaign?	Total prospects who replied to an automated email Sentiment of the prospect's reply Campaign pool	Activity date Campaign pool User Timeframe (day or week)	Date contact replied
Leaderboard report	How successful is each sourcing automation user?	Sourcing automation user Total lookups Total contacts added Total messages sent Total tasks completed Total replies from prospects Total meetings booked	Activity date	Sourcing automation activity date
Meetings booked report	How many meetings have been booked per campaign pool with sourcing automation?	Total prospects booked Date the meeting was created Campaign pool	Activity date Campaign pool User Timeframe (day or week)	Meeting created date
Messages sent report	How many messages have been sent per campaign pool with sourcing automation?	Campaign pool Total messages sent	Activity date Campaign pool User Timeframe (day or week)	Date messages sent
Interviewer engagement report	How engaged is your team in the interviewing process?	User Total scorecards submitted Average hours to submit scorecard Scorecards still due Referrals submitted Referrals hired Total social media posts Days logged in	Job Job status Department Office User Hiring team role Custom job field Activity date User permission	Greenhouse activity date
Interviewer calibration report	Which interviewers are rating candidates higher or lower than average?	User Total scorecards submitted Adherence (percent of focus attributes completed by user) Scorecard outcome by percent	Job Job status Department Office User Hiring team role Custom job field Scorecard date Interview	Scorecard submission date
Greenhouse usage report	Which users have performed certain tasks in Greenhouse Recruiting?	User Candidates rejected Emails sent Candidates advanced Scorecards submitted Interviews scheduled Day logged in Candidates added Referrals made	Job Job status Department Office User Hiring team role Custom job field Activity date User permission	Greenhouse activity date
Essential candidate report	What are the application details for your candidates?	First name Last name Title Company Phone (home) Phone (work) Phone (mobile) Phone (skype) Phone (other) Email (personal) Email (work) Email (other) Social media Website (personal) Website (company) Website (portfolio) Website (blog) Website (other) Location Address (home) Address (work) Address (other) Headline Type Job applied for Office Department Sourcing strategy Source Credited to Requistion ID Opening ID Current stage Status Rejection date Rejection reason Rejection note Application date Last activity Last stage change Next scheduled interview Last scheduled interview Offer date Start date (from application) Recruiter Coordinator Candidate tags Test score Prospect pool Prospect stage Prospect owner Linked Greenhouse user	See filters here	Candidate application date
All jobs summary report	What's going on with each of your jobs right now?	Job Job ID Job post ID Job status Job board status Openings Opening IDs Total new candidates (last 7 days) Total active candidates Total hires Open date Close date Primary recruiter Secondary recruiter Primary coordinator Secondary coordinator Sourcers Hiring managers Requisition ID Department Office Job approvers: Start recruiting Job approvers: official job approval Default offer approvers Custom job fields	Job Job status Department Office User Hiring team role Custom job field Open date Include migrated candidates	Job open date
EEOC report	What is the EEOC status of your applicants?	Demographic Total applicants per demographic Total hires per demographic	Job Job status Department Office User Hiring team role Custom job field Date applied Stage Rejection reason Include migrated candidates	Candidate application date
Standard demographic data report	What is the demographic status of your applicants?	Demographic Total applicants per demographic Total hires per demographic	Job Job status Department Office User Hiring team role Custom job field Date applied Include migrated candidates	Candidate application date
Offer details report	What has occurred with each of your organization's offers?	Candidate name Application ID Job Requisition ID Opening ID Source Referrer Department Office Recruiter Offer status Application date Offer creation date Offer sent date Offer resolved date Offer approvers Start date Rejection reason Custom offer fields	Job Job status Department Office User Hiring team role Custom job field Offer created Include offer history Include migrated candidates	Offer created date
Scorecard feedback report	Are there any trends from scorecards submitted in your organization?	Candidate name Job Requisition ID Department Candidate status Current stage Interview Scheduled date Scorecard submission date Interviewer name Scorecard outcome	Job Job status Department Office User Hiring team role Custom job field Scorecard date Stage	Scorecard submission date
Individual goals over time report	How does your attainment compare to your individual goals?	Actual (your performance) Target (your goal) Completion (attainment percentage towards your goal)	Activity date Activity type Frequency (daily, weekly, monthly) Users	Date of activity
Time to submit scorecards attainment report	How is your organization performing on your time to submit scorecards company goal?	Users or departments Goal attainment Average of all users/departments' attainment	Activity date Users Departments	Date of activity
Time to approve offer goal attainment report	How is your organization performing on your time to approve offers company goal?	Users or departments Goal attainment Average of all users/departments' attainment	Activity date Users Departments	Date of activity
Time to schedule available candidates goal attainment report	How is your organization performing on your time to schedule available candidates company goal?	Users or departments Goal attainment Average of all users/departments' attainment	Activity date Users Departments	Date of activity
Time in stage goal attainment report	How is your organization performing on your time in stage company goal?	Users or departments Goal attainment Average of all users/departments' attainment	Activity date Users Departments	Date of activity
Time to review applications goal attainment report	How is your organization performing on your time to review applications company goal?	Users or departments Goal attainment Average of all users/departments' attainment	Activity date Users Departments	Date of activity