Your guide to candidate sourcing

We’ve pulled together our most useful resources, tips and content to help you best focus your hiring efforts at this point in your Greenhouse journey. The guidance is categorized into the topics that resonate most with our customers and their goals.

Before you dive into the following steps to optimize your processes, take this self audit to assess your current workflows. Once you’ve completed the assessment, we’ll email you a custom action plan with targeted resources and how-tos.

Identify and attract top talent

Help your hiring team get better at sourcing high-quality candidates from a diverse set of sources by building a more robust talent pipeline and a more efficient hiring process. A fast time-to-hire is key for creating a positive candidate experience, and it encourages new employees to reach full productivity faster so your company can outperform the competition.

Performance benchmark

A great time-to-hire goal is typically around 45 to 50 – hiring within this range indicates a well-structured sourcing strategy and hiring process.

Step 1

Promote a referral program across your company

Referrals are a high-impact way to bring great talent to your organization. Make sure your company is properly promoting your referral program and incentives to increase engagement around hiring from all employees. Don’t forget to evaluate and track key metrics so you can optimize your referral process over time.

Empower employees to submit referrals and share jobs to social networks
Leverage creative referral program tactics such as simplifying the call to action, making the program more social and celebrating your results to drive more excitement about your program

Step 2

Leverage internal and external job boards

Diversify your sources so you can surface the right candidates for the right roles, while making it easier for top talent to apply.

Use free Greenhouse tools to index your job posts to external boards like Indeed and LinkedIn Limited Listings
Activate your internal job board to make it easy for employees to apply for roles at your company (applicable for Advanced/Expert packages only)
Streamline your recruiting workflows by enabling LinkedIn Recruiter System Connect so you can view LinkedIn details directly from your Greenhouse dashboard (full LinkedIn Recruiter license required)
Evaluate other Greenhouse partner integrations to expand your sourcing tactics and get the tools you need to be successful
- Check out our partner integrations guide for more information on our robust ecosystem

Step 3

Streamline your CRM and recruiting events tools to capture prospect pools

Organize and nurture prospects from all sources, including events, directly within Greenhouse. Levels of access will vary based on your Greenhouse package.

Set up prospect pools and stages in your CRM
Better understand your CRM with this CRM overview, discover common use cases you can apply in your own company and learn how to efficiently review and manage prospects

Pro tip: Install the Greenhouse Prospecting Chrome extension on your browser to add prospects to Greenhouse from any compatible website

Use the Greenhouse Events app to easily and quickly capture prospect information at in-person events so you can focus on sharing your company story
Nurture and engage talent with automated emails through Sourcing Automation , an add-on to Greenhouse Recruiting

If your organization is currently using Sourcing Automation, be sure to check out the overview course to help your team get the most out of this tool.

Step 4

Measure performance, iterate and keep improving

Track the effectiveness of your referral program, prospecting activities and sourcing initiatives so you can continuously build up a diverse set of hiring sources.

Measure how effective each of your sourcing channels is using the candidate quality by source report
Report on prospect-to-candidate conversion rates for various interview stages with the prospect conversion report
Track referrals to optimize the process – and then improve it using the referrals over time report
Familiarize yourself with our current reporting trainings to gain insights into measuring performance
Access our latest events calendar