We’ve pulled together our most useful resources, tips and content to help you focus your hiring efforts at this particular point in your Greenhouse journey. The guidance is categorized into the topics that resonate most with our customers and their goals.
Before you dive into the following steps to help you optimize your processes, take this self-audit to assess your current workflows. Once you’ve completed the assessment, we’ll email you a custom action plan with helpful resources and how-tos.
Identifying and attracting high quality talent
Use this guide as your plan for getting better at sourcing high-quality candidates from a diverse set of sources. How do you do that? By building a robust talent pipeline to become as competitive as possible as an employer with a fast time-to-hire. A faster time-to-hire is important to create a positive candidate experience, and it encourages new employees to reach full productivity faster.
Performance benchmark: Typically, a 45- to 50-day time-to-hire is a great goal. Hiring within this range indicates a well-structured sourcing strategy and hiring process.
Step 1
Promote your referral program across the company
Referrals are a high-impact way to bring great talent to your organization. Make sure your company is properly promoting your referral program and incentives to increase engagement from all employees. Also, be sure to evaluate and track key metrics so you can optimize your referral process over time.
- Leverage creative referral program tactics like, simplifying the call to action, making the program more social and designating time to celebrate your results to drive more excitement about your referral program
- Be open and direct with employees about the importance of diversifying teams. Encourage referrals from various industries and backgrounds or look internally across departments and employee affinity groups to leverage their networks of underrepresented talent.
- Make sure employees are effectively submitting referrals in Greenhouse using this quick five step guide
Step 2
Leverage internal and external job boards
Diversify your sources to surface the right candidates for the right roles, while making it easy for the right people to apply.
- Use free Greenhouse tools to index your job posts to external boards like Indeed, Glassdoor and LinkedIn Limited Listings
- Activate your internal job board to make it easy for employees to apply for roles at your company (applicable for Advanced/Expert packages only)
- Streamline workflows between Greenhouse and LinkedIn by enabling LinkedIn RSC so you can view LinkedIn details right in your Greenhouse dashboard (full LinkedIn Recruiter license required)
- Evaluate other Greenhouse partner integrations to expand your sourcing tactics and get the tools you need to be successful – here are some helpful integration resources to guide you through using these tools
Step 3
Streamline your CRM and recruiting events tools to capture prospect pools
Organize and nurture prospects from all sources, including events, directly within Greenhouse. Levels of access will vary based on your Greenhouse package.
- Set up prospect pools and stages in your CRM
- Better understand your CRM with this overview, discover specific use cases you can apply in your own company and learn how to review prospects
Pro tip: Install the prospecting plug-in Chrome extension on your browser to add prospects to Greenhouse from any compatible website
- Set up and use the Greenhouse Events app to easily and quickly capture prospect information at in-person events, so you can focus on getting to know them and selling them on your company
- Integrate with recruitment marketing solutions such as Gem to find and nurture talent while engaging with them through automated emails, all directly within Greenhouse
Step 4
Measure performance, iterate and keep improving
Track the effectiveness of your referral program, prospecting activities and sourcing initiatives so you can continuously build up a diverse set of hiring sources.
- Measure how effective each of your sourcing channels is using the candidate quality by source report
- Use this report to pinpoint areas where you can better implement inclusive hiring strategies to attract overlooked talent by answering questions like:
What sources yield the highest return?
How do we maximize sources that generate the highest caliber candidates?
What are we doing to promote diversity at the top of the funnel?
- Report on prospect-to-candidate conversion rates for various interview stages with the prospect conversion report
- Track referrals to optimize the process – and then improve your process using the referrals over time report
Keep track of your progress
Don’t forget to track your progress against your hiring goals with Greenhouse. We made this handy checklist to help you keep the momentum going from your success – use it to execute the next steps in optimizing your hiring process.
