Report specification: Sync user accounts with Workday

Permissions: —

Product tier: Available for Expert subscription tier with HRIS Link add-on

In order to sync user accounts with Workday using HRIS Link, you must first build a report that matches Greenhouse Recruiting's specifications.

Note: HRIS Link relies on an exact match of the report column header. In most cases, you will need to update or override the default value when adding the column to your Workday report.

In this article, we will cover:

Report specification

Table key

  • * = required field
  • † = case-sensitive column header

Primary business object: Worker

Report column header Workday field Notes
first_name* Legal or Preferred First Name N/A
last_name* Last Name N/A
email* Email Ensure the email address is the same address used with SSO.
employee_id* Employee ID N/A
enabled* Employment Status Must be 1 for active (enabled) or 0 for inactive (deactivated).
send_email_invite calc field

Must be 1  to send the email invitation or 0 /null to not send the invitation email. Any value other than 1 , 0 , or null will cause an error.
See
the change log for further information about integration behavior.

 

Note: This field will only trigger an invitation upon initial Greenhouse user creation, not on any subsequent updates.

Sample report output (offices)

Example of valid report entry in SimpleXML:

<wd:Report_Data>
<wd:Report_Entry>
<wd:First_Name>James</wd:First_Name>
<wd:Last_Name>Bond</wd:Last_Name>
<wd:Email>007@mi6.co.uk</wd:Email>
<wd:Employee_ID>007</wd:Employee_ID>
<wd:Enabled>1</wd:Enabled>
<wd:send_email_invite>1</wd:send_email_invite>
</wd:Report_Entry>
</wd:Report_Data>

Recommended filters

  • First name should not be blank.
  • Last name should not be blank.
  • Email should not be blank.
  • Employee ID should not be blank.
  • Exclude employees whose termination date is longer than one (1) day ago.

Additional resources