Permissions:

Product tier: Available for Expert subscription tier with HRIS Link add-on

This article shares the HRIS Link changelog detailing new integration functionalities.

Click here to review the release notes for all Greenhouse hiring software.

March 25, 2022

We corrected an issue in which user syncs erroneously updated the incorrect Greenhouse Recruiting profile when the HRIS report included an employee ID but no email address. Now HRIS Link will present an error unless an email address is provided that matches an email address in Greenhouse Recruiting.

January 21, 2022

Automated export emails from HRIS Link now include the candidate name, job name, requisition ID, workflow ID, and export location in the email body.

December 10, 2021

HRIS Link email notifications now include the time that the workflow was run.

October 26, 2021

Update to support assigning coordinator and sourcer with HRIS Link

HRIS Link originally only included the ability to assign hiring managers and recruiters to the Greenhouse Recruiting hiring team. Now HRIS Link will be able to assign users to all Greenhouse Recruiting hiring team roles, including coordinator and sourcer, as well as assign hiring team members a Job Admin level.

How does this affect the HRIS Link integration?

There is no impact to your existing HRIS Link integration, but you now have the additional option to assign the hiring team roles of coordinator and sourcer via HRIS Link by adding the relevant columns to your jobs report. You can review the job import report specifications here.

For more information on HRIS Link configuration options, click here.

Changes before September 29, 2021:

Adding openings to an already open requisitions

Can this option be be enabled/deactivated?

No, this is standard integration functionality for HRIS Link.

Note: This option only applies if requisitions are enabled in Workday.

How does this change the integration behavior for HRIS Link using position management with job requisitions?

Historically HRIS Link didn't support adding positions to open requisitions after initial job creation. If a user were to add positions to the HRIS requisition, the additional positions would not appear in Greenhouse as new openings on the corresponding Greenhouse job. With this update, HRIS Link allows users to add positions to open requisitions in their HRIS and see those positions added as new openings in Greenhouse.

Does this update require adding any permissions to the HRIS Link API key?

Yes, POST: Create New Openings.

See the below table for an in-depth look at integration functionality.

HRIS Link workflow

HRIS Link report values

Outcome

Notes

Update Job

HRIS Link job import report contains less job openings than were present on a Greenhouse Recruiting job.

No job openings are removed from the Greenhouse Recruiting job.

 

HRIS Link job import report contains the same number of job openings that are present on a Greenhouse Recruiting job.

No change to openings on the open job in Greenhouse Recruiting.

The integration will not update or edit Position IDs that were historically on the report.

HRIS Link job import report contains more job openings than are present on a Greenhouse Recruiting job.

New job openings are added to the Greenhouse Recruiting job. The job openings in the HRIS Link report payload that are already present on the Greenhouse Recruiting job are not altered.

If the existing Greenhouse Recruiting job is closed, we will not add any new job openings.

Supporting job post location for HRIS Link job import

Is this a configuration option that can be enabled/deactivated?

No, this is standard integration functionality for HRIS Link.

How does the integration behave with the new report header?

If an organization provides the report header of Job_Post_Location, the integration will be able to apply a job post location-based on Greenhouse Recruiting office external id.

Note: This feature only works if your organization leverages a structured job post location based on your organization's office list.

Sending invitation email when creating user accounts with user sync

Is this a configuration option that can be enabled/deactivated?

No, this is standard integration functionality for HRIS Link.

How does the integration behave with the new report header?

This update will only affect new user creation. When the “send_email_invite” report header is included and the values provided meet the report specifications, organizations will be able to trigger invitation emails to users upon creation of their Greenhouse Recruiting accounts via HRIS Link.

Does this update require adding any permissions to the HRIS Link API Key?

No.

Office and department hierarchy with HRIS Link

Is this a configuration option that can be enabled/deactivated?

No, this is standard integration functionality for HRIS Link.

How does the integration behave with the new external_parent_id report header?

This update will only affect new department and office creation. HRIS Link will not maintain office or department hierarchy updates that happen after initial office/department creation with HRIS Link.

When creating an office or department, HRIS Link will audit the report to see if the report header external_parent_id is included in the report for the new office or department. If the new office or department has a valid “parent_external_id” included, the office or department will be created in Greenhouse subsidiary to the office/department with the corresponding external_parent_id in Greenhouse.

Does this update require adding any permissions to the HRIS Link API Key?

No.

HRIS Link for office and department import requiring external_id

How does this affect the HRIS Link integration?

Previously we suggested that customers include external_ids for offices and departments that utilize HRIS Link. When HRIS Link expanded functionality to support hierarchy creation, the external_id report header became required for HRIS Link.

If a new office or department is created in the HRIS without an external_id and appears on the HRIS Link report, the integration will ignore said office or department on that integration run.

Does this update require adding any permissions to the HRIS Link API Key?

No.

Update to HRIS Link Partnership API key

On September 23, 2021, the Greenhouse Technical Consulting team works with the Greenhouse Partnership team to create an API key that is automatically provisioned with the appropriate API key permissions for the HRIS Link integration. As the integration expands functionality with additional configuration options , the API key permissions need to be updated.

In this case, Greenhouse Recruiting updated the following API key permissions:

  • GET: List Job Post for Job
  • DELETE: Delete job
  • POST: Add hiring team member

How does this affect the HRIS Link integration?

If you are a current HRIS Link client, you will want to check the API key permissions for the Harvest API key that is used for the integration to ensure that the above API Key permissions are equipped.

If you have further questions about this update, reach out to Greenhouse Support.