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Manage HRIS Link

Permissions: Basic and above who can configure Workday®️ integrations

Product tier: Available for Expert subscription tier with HRIS Link add-on

With HRIS Link, you can easily import and update jobs, offices, departments, and user accounts to maintain parity between your HRIS and Greenhouse Recruiting.

As your organization grows and changes over time, you can update your ISU credentials and report URLs directly in HRIS Link.

Tip: If you need to manage HRIS Link for hired candidates, click here.

In this article

Manage ISUs and reports

First, ensure your HRIS Link sync has been constructed according to our specifications:

Job import

Set up HRIS Link job import with 'job requisitions' enabled

Set up HRIS Link job import without 'job requisitions' enabled
User import

Set up HRIS Link user import
Office / department import

Set up HRIS Link office and department import

Next, copy the report URL and your ISU credentials from Workday®️.

Note: The Workday®️ ISU should have full access to the HRIS report and all its fields.

In Greenhouse Recruiting, click the Configure Configure icon icon on your navigation bar, then select Dev Center on the left.

The Configure page shows the Dev Center button highlighted in a marigold emphasis box

Click HRIS Link.

The Dev Center page shows HRIS Link Configure HRIS Link for your organization button highlighted in a marigold emphasis box

Hover over the specific import you wish to set up and click Set up.

HRIS Link management page shows Jobs import Set up button highlighted in a marigold emphasis box

Note: If you're updating an existing import, hover over the link and click the Edit Edit icon icon.

Paste the report URL from Workday®️. The report should follow the report specifications outlined in our guide.

HRIS Link job import management page shows URL field highlighted in a marigold emphasis box with an example HRIS RaaS URL entered

Enter the username and password for your Workday®️ ISU.

Note: We don't recommend using generic or easy-to-guess passwords for your Workday ISU. To keep your data protected, use a secure password that combines letters, numbers, and characters. 

HRIS Link job import management page shows username and password fields highlighted in a marigold emphasis box with example HRIS Link ISU and example password entered

Note: Your ISU should have access to the report and all its fields in Workday®️.

When finished, click Save.

Use caution when updating report URLs or credentials. Once enabled, we'll begin syncing information immediately to Greenhouse Recruiting.

Click Confirm Save.

A box says Save HRIS Link configuration Use caution when updating report URLs or credentials. Once enabled HRIS Link will begin syncing information from your HRIS report to Greenhouse Recruiting and the Confirm Save box is highlighted by marigold box

Reach out to your Greenhouse technical consultant to request the new report / credentials be enabled for your organization. They'll validate the report for any errors, then let you know when HRIS Link is running with the credentials provided!

The HRIS Link management page shows Departments Jobs Offices and Users enabled

Once enabled, HRIS Link will check for updates every 15 minutes using the report URL and credentials, syncing changes automatically from your HRIS to Greenhouse Recruiting.

Note: Greenhouse Recruiting is not sponsored by, affiliated with, or endorsed by Workday®️.