Report specification: Import offices and departments from Workday

Permissions: --

Product tier: Available for Expert tier subscription with HRIS Link add-on.

In order to import offices and departments from Workday with HRIS Link, you must first build a report that matches Greenhouse Recruiting's specifications.

Note: HRIS Link relies on an exact match of the report column header; in most cases, you will need to update / override the default value when adding the column to your Workday report.

Key

  • * = required field
  • † = case-sensitive column header

See the following sections for more information:

Report specification: Offices

Primary business object: Location

Report column header

Workday field Greenhouse field
name* Location name Office name
external_id* Reference ID Office external ID
external_parent_id Parent Location Reference ID

Parent Office External ID

 

See the changelog for further information about integration behavior.

Sample report output (offices)

Once built, here’s an example of a valid report entry in SimpleXML:

<wd:Report_Data>
<wd:Report_Entry>
<wd:Name>New York City</wd:Name>
<wd:External_ID>NYC</wd:External_ID>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Brooklyn</wd:Name>
<wd:External_ID>BRK</wd:External_ID>
<wd: external_parent_id>NYC</wd: external_parent_id>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Los Angeles</wd:Name>
<wd:External_ID>LA</wd:External_ID>
</wd:Report_Entry>
</wd:Report_Data>

Report specification: Departments

Primary business object: Varies (e.g., Business unit, Cost Center, etc.)

Report column header Workday field Greenhouse field
name*

HRIS Department Name (will vary)

Department name
external_id* Reference ID Department external ID
external_parent_id Parent Department Reference ID

Parent Office External ID

See the change log for further information about integration behavior.

Commonly seen mapping

  • Cost Center / Supervisory Org / Job Family

Sample report output (offices)

Once built, here’s an example of a valid report entry in SimpleXML:

<wd:Report_Data>
<wd:Report_Entry>
<wd:Name>Finance</wd:Name>
<wd:External_ID>FIN</wd:External_ID>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Sales</wd:Name>
<wd:External_ID>SLS</wd:External_ID>
<wd: external_parent_id></wd: external_parent_id>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>SDR</wd:Name>
<wd:External_ID>SDR</wd:External_ID>
<wd: external_parent_id>SLS</wd: external_parent_id>
</wd:Report_Entry>
</wd:Report_Data>

Recommended filters

  • Exclude inactive Offices / Departments

Additional resources