With HRIS Link, you can programmatically import offices and departments to sync changes from your HRIS to Greenhouse Recruiting.
To import offices / departments, construct a report as a service (RaaS) in your HRIS that meets Greenhouse Recruiting specifications.
Note: If you want to use both office and department import, create standalone reports for both.
Set up HRIS Link for offices and departments
Note: HRIS Link currently only supports Workday®️.
First, create a RaaS office or department import report in Workday®️ using the report specifications for office or report specifications for department below. The primary business object in your report should be Location. Once constructed, enter the report URL and your ISU credentials in HRIS Link.
Office report specifications
Note: HRIS Link relies on an exact match of the report column header. In most cases, you need to override the default value when adding the column to your Workday®️ report.
|
Report column header |
Workday®️ field | Greenhouse Recruiting field |
name
✓ Required field |
Location name | Office name |
external_id
✓ Required field |
Reference ID | Office external ID |
external_parent_id |
Parent Location Reference ID |
Parent office external ID See the change log for further information about integration behavior. |
Once you've constructed your report, enter the report URL and your ISU credentials in HRIS Link and reach out to your Greenhouse technical consultant.
They'll enable HRIS Link, and offices created or updated in Workday®️ will automatically sync to Greenhouse Recruiting. Learn more.
Office sample report output
<wd:Report_Data>
<wd:Report_Entry>
<wd:Name>New York City</wd:Name>
<wd:External_ID>NYC</wd:External_ID>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Brooklyn</wd:Name>
<wd:External_ID>BRK</wd:External_ID>
<wd: external_parent_id>NYC</wd: external_parent_id>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Los Angeles</wd:Name>
<wd:External_ID>LA</wd:External_ID>
</wd:Report_Entry>
</wd:Report_Data>
Department report specifications
Note: HRIS Link relies on an exact match of the report column header. In most cases, you'll need to update / override the default value when adding the column to your Workday®️ report.
| Report column header | Workday®️ field | Greenhouse Recruiting field |
name
✓ Required field |
HRIS Department Name (will vary) |
Department name |
external_id
✓ Required field |
Reference ID | Department external ID |
external_parent_id |
Parent Department Reference ID |
Parent department external ID See the change log for further information about integration behavior. |
Department sample report output
<wd:Report_Data>
<wd:Report_Entry>
<wd:Name>Finance</wd:Name>
<wd:External_ID>FIN</wd:External_ID>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Sales</wd:Name>
<wd:External_ID>SLS</wd:External_ID>
<wd: external_parent_id></wd: external_parent_id>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>SDR</wd:Name>
<wd:External_ID>SDR</wd:External_ID>
<wd: external_parent_id>SLS</wd: external_parent_id>
</wd:Report_Entry>
</wd:Report_Data>
Recommended filters
- Exclude inactive offices / departments
Note: Greenhouse Recruiting is not sponsored by, affiliated with, or endorsed by Workday®️.