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Product tier: Available for Expert subscription tier with HRIS Link add-on

Manage recruiting at scale across platforms

HRIS Link uses reports from your HRIS to import and update jobs, offices, departments, and user accounts in Greenhouse Recruiting, creating parity between the hiring software and your HRIS platform. By integrating your HRIS with Greenhouse Recruiting using HRIS Link, you can manage recruiting at scale, with increased efficiency, advanced reporting capabilities, and reduced chances for human error.

Overview and feature highlights

HRIS Link allows you to import jobs, offices, departments, and users from Workday to Greenhouse Recruiting. You'll need to create a standalone report for each import you intend to use. Each report should be published as a web service, like reports as a service (RaaS), and each report should be accessible by an integration system user (ISU) in Workday. Learn more about the specific import features available with HRIS Link below.

Job import

HRIS Link job import enables you to import jobs from Workday to Greenhouse Recruiting. With Workday as your openings source of truth, and Greenhouse Recruiting as your interviewing and hiring source of truth, you can ensure data integrity and take advantage of advanced reporting on your HRIS.

When your company is juggling many roles and openings, it makes sense to programmatically sync requisitions rather than rely on a team to manually open each job and match its values between platforms. With HRIS Link job import, you'll see benefits in saved time and productivity, and reduced chances for human error.

Office and department import

HRIS Link office and department import enables you to import offices and departments from Workday to Greenhouse Recruiting. With Workday as your organizational source of truth and Greenhouse Recruiting as your interviewing and hiring source of truth, you can ensure data integrity.

When combined with HRIS Link job import, no advanced logic is needed to determine office and department assignments on job creation. Using HRIS Link job import and office and department import allows you to leverage office and department dependent workflows so that user permissions and approvals sync flawlessly.

User import

HRIS Link user import enables you to import user accounts from Workday to Greenhouse Recruiting. With Workday as your people platform and Greenhouse Recruiting as your interviewing and hiring platform, you can ensure user accounts are always in sync.

With HRIS Link, name and email updates sync automatically, so there's no need to rely on IT teams to manually provision account changes. You can assign users to departments or offices programmatically. HRIS Link user import also supports custom user fields, allowing you to manage user data unique to your organization.

Export new hires

HRIS Link can export hired candidates from Greenhouse Recruiting, allowing you to sync new hire information with your HRIS. When the hiring software and your HRIS are in sync, your teams can better manage your growing team.

This feature requires setup and development work to be completed by you or third-party developers. Once enabled, we'll deliver a JSON or XML flat file to the provided endpoint each time a candidate is marked as hired in Greenhouse Recruiting. The payload will include the new hire's application, candidate, job, offer, and opening details.

How HRIS Link works

HRIS Link works by processing reports from your HRIS to import updates and data to Greenhouse Recruiting.

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Once enabled, HRIS Link will validate your reports every 15 minutes, check for errors, then create or update data in Greenhouse Recruiting as needed, allowing your organization to manage the structure of jobs at scale. A summary of each HRIS Link sync, with success and error details, will be sent to a single email address selected by your organization​.

HRIS Link reports can be modified at any time by your organization, allowing full customization and extensibility without the need for technical assistance. Once you create HRIS reports according to our specs, you can manage and update report configurations directly in Greenhouse Recruiting with HRIS Link.

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