In order to sync user accounts with Workday using HRIS Link, you must first build a report that matches Greenhouse Recruiting's specifications.
Note: HRIS Link relies on an exact match of the report column header. In most cases, you will need to update or override the default value when adding the column to your Workday report.
In this article, we will cover:
Report specification
Table key
- * = required field
- † = case-sensitive column header
Primary business object: Worker
Report column header | Workday field | Notes |
first_name * |
Legal or Preferred First Name | N/A |
last_name * |
Last Name | N/A |
email * |
Ensure the email address is the same address used with SSO. | |
employee_id * |
Employee ID | N/A |
enabled * |
Employment Status | Must be 1 for active (enabled) or 0 for inactive (deactivated). |
send_email_invite |
calc field |
Must be
Note: This field will only trigger an invitation upon initial Greenhouse user creation, not on any subsequent updates. |
Sample report output (offices)
Example of valid report entry in SimpleXML:
<wd:Report_Data>
<wd:Report_Entry>
<wd:First_Name>James</wd:First_Name>
<wd:Last_Name>Bond</wd:Last_Name>
<wd:Email>007@mi6.co.uk</wd:Email>
<wd:Employee_ID>007</wd:Employee_ID>
<wd:Enabled>1</wd:Enabled>
<wd:send_email_invite>1</wd:send_email_invite>
</wd:Report_Entry>
</wd:Report_Data>
Recommended filters
- First name should not be blank.
- Last name should not be blank.
- Email should not be blank.
- Employee ID should not be blank.
- Exclude employees whose termination date is longer than one (1) day ago.