How your organization interacts with external candidates can differ drastically from how you interact with internal candidates (that is, candidates who are already employees in your organization).
Components such as the questions in an interview kit, the type of information required from the candidate during their application, and job post may not necessarily overlap between both internal and external candidates.
Greenhouse Recruiting allows your organization to manage your external job posts and internal job posts separately. This allows you to take all of the configurations of a job post — name, location, language, description, job post questions, and application confirmation emails — and have it be completely distinct between the external and internal post on a job.
Note: To create an external job post, your organization must have already configured an external job board.
Create external job post during new job workflow
Note: Only a Site Admin or Job Admin with the additional user-specific permission, Can create new jobs or request job approvals, can create a job post as part of a new job workflow.
If the Job Post step is enabled for the job setup flow, users are prompted to configure a job post when creating a new job in Greenhouse Recruiting.
Navigate to the Post To field and select an external job board from the dropdown menu.
Note: After selecting an external job board, you can also post to an internal job board by checking the applicable box.
Fill in the following details that apply to the job post (keep in mind your audience of external candidates):
- Job name that will be displayed on your post
- Job board that your job will be posted to
- Location or locations that will be displayed on the job post
- Searchable locations that your post will be surfaced in
- Work type (In person, hybrid or remote)
- Pay transparency fields
- Description box including the image and video
- Basic application information (personal information and education)
- Custom application question
- Settings
- Free job boards
Note:
- The Job name field has a limit of 255 characters.
- When you share this job post to third-party job boards, you can add multiple structured locations (up to seven) for those boards in the Third-party locations section.
- Work type is required for any job post that’s shared with third-party job boards, and you can select only one work type per job post.
Continue with the job setup flow when finished.
Once the job is approved for recruiting, navigate to Job > Job Setup > Job Post and toggle the Status button to LIVE.
Your job post is now live on your external job board!
Add external job post to existing job
Note: Only users with Job Admin level permissions with the additional user-specific permission Can create, edit, and delete job posts, or Site Admin level permissions can create a new job post for an existing job.
To create an external job post for an existing job, navigate to a job by clicking the Jobs tab on the navigation bar and selecting a job from the subsequent list.
From the Job Dashboard page, click Job Setup > Job Posts.
Navigate to the Job Posts panel and click Add Job Post.
Note: A single post can only be related to one job board at a time, but there is no limit to how many times a single job can be posted to a board (either internal or external).
Alternatively, click the Ellipsis icon and select Duplicate to easily create copies of a job post. Keep in mind, only Plus and Pro subscription tiers can duplicate job posts.
Navigate to the Post To field and select an external job board from the dropdown menu.
Note: After selecting an external job board, you can also post to an internal job board by checking the applicable box.
Fill in the following details that apply to the job post (keep in mind your audience of external candidates):
- Job name that will be displayed on your post
- Job board that your job will be posted to
- Location or locations that will be displayed on the job post
- Searchable locations that your post will be surfaced in
- Work type (In person, hybrid or remote)
- Pay transparency fields
- Description box including the image and video
- Basic application information (personal information and education)
- Custom application question
- Settings
- Free job boards
Note: The Job name field has a limit of 255 characters.
Continue with the job setup flow when finished.
Once the job is approved for recruiting, navigate to Job > Job Setup > Job Post and toggle the Status button to LIVE.
Once you've created your new job post, you might wish to set that post as the job's primary job post. Click here to learn more.
Download the external job description (PDF)
You can download a copy of an external job post’s description as a PDF directly from the Job Posts page.
- From the job, click Job Setup > Job Posts.
- In the Job Posts panel, find the external job post you want to export.
- Click the Download PDF icon in the job post row.
- A PDF of the job post description downloads to your device. You can share or store this file for audits, compliance reviews, or internal documentation.
Note: You can download the job description from a job post whether it is currently live or unpublished.