1. Greenhouse Support
  2. All Recruiting topics
  3. Integrations
  4. HRIS Link
  5. Import offices and departments

Set up HRIS Link office and department import

Permissions: –

Product tier: Available for Expert tier subscription with HRIS Link add-on

With HRIS Link, you can programmatically import offices and departments to sync changes from your HRIS to Greenhouse Recruiting.

To import offices / departments, you'll need to construct a RaaS (report as a service) in your HRIS that meets Greenhouse Recruiting specifications. You'll need to create standalone reports for both offices and departments if you intend to import both.

Note: HRIS Link relies on an exact match of the report column header; in most cases, you will need to update / override the default value when adding the column to your Workday report.

In this article

Report specification: Offices

Note: HRIS Link currently only supports Workday.

Use the table below to create your HRIS Link office import report. The primary business object in your report should be Location.

Once constructed, enter the report URL and your ISU credentials in HRIS Link.

Report column header

 Workday field Greenhouse Recruiting field
name

✓ Required field

 Location name Office name
external_id

✓ Required field

 Reference ID Office external ID
external_parent_id Parent Location Reference ID

Parent office external ID

See the changelog for further information about integration behavior.

Sample report output (offices)

Once built, here’s an example of a valid report entry in SimpleXML:

<wd:Report_Data>
<wd:Report_Entry>
    <wd:Name>New York City</wd:Name>
    <wd:External_ID>NYC</wd:External_ID>
</wd:Report_Entry>
<wd:Report_Entry>
    <wd:Name>Brooklyn</wd:Name>
    <wd:External_ID>BRK</wd:External_ID>
    <wd: external_parent_id>NYC</wd: external_parent_id>
</wd:Report_Entry>
<wd:Report_Entry>
    <wd:Name>Los Angeles</wd:Name>
    <wd:External_ID>LA</wd:External_ID>
</wd:Report_Entry>
</wd:Report_Data>

Report specification: Departments

Use the table below to create your HRIS Link office import report. The primary business object in your report may vary (such as Business unit, Cost center, etc.).

Key

  • * = required field
  • † = case-sensitive column header
Report column header Workday field Greenhouse Recruiting field
name

✓ Required field

HRIS Department Name (will vary)

 Department name
external_id

✓ Required field

 Reference ID Department external ID
external_parent_id Parent Department Reference ID

Parent department external ID

See the change log for further information about integration behavior.

Sample report output (departments)

Once built, here’s an example of a valid report entry in SimpleXML:

<wd:Report_Data>
<wd:Report_Entry>
    <wd:Name>Finance</wd:Name>
    <wd:External_ID>FIN</wd:External_ID>
</wd:Report_Entry>
<wd:Report_Entry>
    <wd:Name>Sales</wd:Name>
    <wd:External_ID>SLS</wd:External_ID>
    <wd: external_parent_id></wd: external_parent_id>
</wd:Report_Entry>
<wd:Report_Entry>
    <wd:Name>SDR</wd:Name>
    <wd:External_ID>SDR</wd:External_ID>
    <wd: external_parent_id>SLS</wd: external_parent_id>
</wd:Report_Entry>
</wd:Report_Data>

Commonly seen mapping

  • Cost center / Supervisory org / Job family

Recommended filters

  • Exclude inactive offices / departments

Additional resources