In order to import offices and departments from Workday with HRIS Link, you must first build a report that matches Greenhouse Recruiting's specifications.
Note: HRIS Link relies on an exact match of the report column header; in most cases, you will need to update / override the default value when adding the column to your Workday report.
Key
- * = required field
- † = case-sensitive column header
See the following sections for more information:
Report specification: Offices
Primary business object: Location
Report column header |
Workday field | Greenhouse field |
name* | Location name | Office name |
external_id* | Reference ID | Office external ID |
external_parent_id | Parent Location Reference ID |
Parent Office External ID
See the changelog for further information about integration behavior. |
Sample report output (offices)
Once built, here’s an example of a valid report entry in SimpleXML:
<wd:Report_Data>
<wd:Report_Entry>
<wd:Name>New York City</wd:Name>
<wd:External_ID>NYC</wd:External_ID>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Brooklyn</wd:Name>
<wd:External_ID>BRK</wd:External_ID>
<wd: external_parent_id>NYC</wd: external_parent_id>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Los Angeles</wd:Name>
<wd:External_ID>LA</wd:External_ID>
</wd:Report_Entry>
</wd:Report_Data>
Report specification: Departments
Primary business object: Varies (e.g., Business unit, Cost Center, etc.)
Report column header | Workday field | Greenhouse field |
name* |
HRIS Department Name (will vary) |
Department name |
external_id* | Reference ID | Department external ID |
external_parent_id | Parent Department Reference ID |
Parent Department External ID See the change log for further information about integration behavior. |
Commonly seen mapping
- Cost Center / Supervisory Org / Job Family
Sample report output (offices)
Once built, here’s an example of a valid report entry in SimpleXML:
<wd:Report_Data>
<wd:Report_Entry>
<wd:Name>Finance</wd:Name>
<wd:External_ID>FIN</wd:External_ID>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>Sales</wd:Name>
<wd:External_ID>SLS</wd:External_ID>
<wd: external_parent_id></wd: external_parent_id>
</wd:Report_Entry>
<wd:Report_Entry>
<wd:Name>SDR</wd:Name>
<wd:External_ID>SDR</wd:External_ID>
<wd: external_parent_id>SLS</wd: external_parent_id>
</wd:Report_Entry>
</wd:Report_Data>
Recommended filters
- Exclude inactive Offices / Departments
Additional resources
- FAQ: Import offices and departments with HRIS Link
- Troubleshoot: Import offices and departments
- Office and department dependent workflows