Virtual meetings with video conferencing tools can help optimize your hiring so you can communicate with great candidates faster. Greenhouse Recruiting offers a variety of integrations with virtual meeting tools.
This guide can help your organization determine which integration may work best for your tech stack and team processes.
Zoom
Enable the integration
For your team members to install the Zoom integration, Greenhouse Recruiting must first be approved in the Zoom app marketplace. Only Zoom Admin can approve the integration for your organization.
Log in to your Zoom Admin portal, and click Advanced.
Click App Marketplace, and search for Greenhouse.
Click Who Can Install and add yourself or another Admin to the list of people who can integrate Zoom with Greenhouse Recruiting.
Once complete, the Zoom integration can be enabled for your organization on Greenhouse Recruiting. This integration only needs to be set up once for your entire organization, but it must be completed by someone with a Zoom Admin account. Check out Zoom integration for setup details.
Once enabled, the integration is available to everyone in your Greenhouse Recruiting environment who can schedule interviews.
Standard settings
- All Zoom meeting IDs are generated randomly through the integration. It isn't possible to use a personal meeting ID with the integration. All Zoom meeting IDs include a password.
- All Zoom meetings scheduled through Greenhouse respect the settings and features associated with your Zoom organization account and user profile.
- The host's Zoom settings determine if the candidate can join the meeting before the host.
General considerations
Provision one-click join
To allow candidates to join Zoom meetings without needing to enter a meeting passcode, enable 'Embed passcode in the invite link for one-click join' in your Zoom Admin settings. Learn more on Zoom Support.
Deactivate Personal Meeting IDs (PMI)
If a Zoom host uses Zoom's Personal Meeting ID (PMI) feature, two different meeting IDs might be shown in the calendar event. Interviewers and candidates can click either link to connect to the meeting. To avoid confusion, we recommend that your Zoom hosts not use a Personal Meeting ID (PMI) when scheduling a meeting. Learn more on Zoom Support.
Use Schedule all with remote or multi-step interviews
If you plan to remotely interview candidates over multiple days, schedule all interviews using Schedule all, then assign the candidate as the host once the interview begins in Zoom. This allows employees to join and exit the room at their designated times.
It also provides a simplified candidate experience and facilitates breaks throughout the interview process. The candidate will be able to use the same Zoom link even if the round is being conducted over multiple days.
If your team prefers to use unique meeting links for each interview, schedule the interviews without using the Zoom integration, and then generate a Zoom link for each interview from the invite directly on your calendar. Make sure to send updates to all attendees after adding the link.
Interviews scheduled with a copied and pasted meeting link will not display the Zoom logo on the candidate profile in Greenhouse Recruiting.
Google Meet
Enable the integration
To enable Google Meet, enable the Google Calendar integration. Your organization must support Google Meet in its Google Calendar configuration.
Standard settings
- Schedule a single interview: A unique Google Meet conferencing link will be generated for the scheduled interview.
- Schedule multiple interviews with Schedule all: A single Google Meet conferencing link will be generated and shared across all scheduled interviews.
- Scheduling with Open in Google: Google Meet links may not be automatically added to the interview. Enable the 'Automatically add Google Meet video conferences to events' setting in Google Calendar. Learn more on Google Support.
General considerations
Use unique meeting links for each scheduled interview
The Google Meet integration doesn't allow for unique meeting links for each interview when using Schedule all. If your team prefers to use unique meeting links for each interview, schedule each interview with the Google Meet integration separately. Alternatively, generate a Google Meet link for each interview from the invite directly on your Google Calendar and send updates to all attendees after adding the link.
Microsoft Teams
Enable the integration
To enable Microsoft Teams, enable the Outlook 365 integration. Your organization must support Microsoft Teams in its Outlook 365 configuration.
Each team member should enable the integration on their individual Greenhouse Recruiting accounts.
Standard settings
- All Microsoft Teams meetings scheduled through Greenhouse Recruiting will respect the settings and features associated with your Outlook 365 settings. Learn more on Microsoft Support.
General considerations
Use unique meeting links for each scheduled interview
The Microsoft Teams integration doesn't allow one meeting link for multiple events. If your team prefers to use a single meeting link across multiple interviews, schedule one interview with the Microsoft Teams integration, then copy the generated meeting link and manually paste it into the body of each additional interview as you schedule.
Interviews scheduled with a copied and pasted meeting link won't display the Microsoft Teams logo on the candidate profile in Greenhouse.