Permissions: Site Admin who can configure Workday integrations

Product tier: Available for Expert subscription tier with HRIS Link add-on

With HRIS Link, you can easily import and update jobs, offices, departments, and user accounts. Each sync needs a standalone report from your HRIS. These reports should be published as a web service, like reports as a service (RaaS), accessible by a Workday integration system user (ISU).

As your organization grows and changes over time, you can update your ISU credentials and Workday report URLs directly in HRIS Link.

Manage HRIS Link

To manage your ISUs or reports, ensure your HRIS report has been constructed according to our specifications:

Job import User import Office / department import
   

Next, copy the report URL and your ISU credentials from Workday.

Note: The Workday ISU should have full access to the HRIS report and all its fields.

In Greenhouse Recruiting, click the Configure Configure icon icon on your navigation bar, then select Dev Center on the left.

The Configure page shows the Dev Center button highlighted in a marigold emphasis box

Click HRIS Link.

The Dev Center page shows HRIS Link Configure HRIS Link for your organization button highlighted in a marigold emphasis box

Hover over the specific import you wish to set up and click Set up.

HRIS Link management page shows Jobs import Set up button highlighted in a marigold emphasis box

Note: If you're updating an existing import, hover over the link and click the Edit Edit icon icon.

Paste the report URL from Workday. The report should follow the report specifications outlined in our guide.

HRIS Link job import management page shows URL field highlighted in a marigold emphasis box with an example HRIS RaaS URL entered

Enter the username and password for your Workday ISU.

HRIS Link job import management page shows username and password fields highlighted in a marigold emphasis box with example HRIS Link ISU and example password entered

Note: Your ISU should have access to the report and all its fields in Workday.

When finished, click Save.

Use caution when updating report URLs or credentials. Once enabled, we'll begin syncing information immediately to Greenhouse Recruiting.

Click Confirm Save.

A box says Save HRIS Link configuration Use caution when updating report URLs or credentials. Once enabled HRIS Link will begin syncing information from your HRIS report to Greenhouse Recruiting and the Confirm Save box is highlighted by marigold box

Reach out to your Greenhouse technical consultant to request the new report / credentials be enabled for your organization. They'll validate the report for any errors, then let you know when HRIS Link is running with the credentials provided!

The HRIS Link management page shows Departments  Jobs  Offices  and Users enabled

Once enabled, HRIS Link will check for updates every 15 minutes using the report URL and credentials, syncing changes automatically from your HRIS to Greenhouse Recruiting.