Permissions: Site Admin, and Job Admin who can email candidates/prospects

Product tier: Available for Advanced and Expert subscription tiers

Once you've set up candidate self-scheduling, you can send a self-schedule request to candidates. Interviews can be scheduled up to 30 days in the future. If enabled, candidates can re-schedule their interview through their interview reminder email.

When completing the self-schedule request, the candidate will be asked to pick a time from a list of open times on the interviewer's calendar. 

Note: Self-scheduled interview requests are for interviews (such as a Hiring Manager Screen) with a single interviewer.

For interviews with multiple sessions or more than one interviewer in a single session, the recruiter will have to schedule the interview normally.

Send a self-schedule request

Go to the candidate's profile and find the stage you want to schedule. Click Send self-schedule request.

Note: If you don't see the self-schedule request link, you may need to set up self-scheduling before proceeding. 

Provide the interview details in the Self-schedule window.

  • Interviewer
  • Length of interview
  • Calendar provider
  • Calendar
Don't see the interviewer or calendar you're looking for? If you're sending the self-schedule request on behalf of someone else whose name or calendar don't appear in the list, that person may need to finish setting up self-scheduling.

Ask them to connect their calendar to Greenhouse Recruiting and grant you permission to their calendar by following the steps in Candidate self-scheduling set up.

Follow the prompts in the pop-up window to complete the self-schedule request and send confirmations to the scheduler and candidate. 

Tips:

  • You can automate this process by setting up a stage transition rule for self-schedule requests.
  • After the candidate has scheduled their interview, you can set an automatic email reminder to be sent to the candidate 24 hours before the interview.

Self-schedule statuses

The status of a self-scheduled interview is shown in the stage where you sent the self-schedule request. The status updates when the request is sent, the candidate chooses a date, and the interviewer responds to the calendar invitation.

Self-schedule request is sent

After you send the self-schedule request, you'll have the option to cancel the outstanding self-schedule request.

Candidate completes the self-schedule request 

After the candidate successfully self-schedules an interview, the details appear in the stage, including interviewer name, date, and time.

The interviewer RSVP

When the interviewer accepts the invitation, a green check mark Check mark in a circle icon appears next to the interview details.

When the interviewer declines the invitation, a red Xredappears next to the interview details. 

For guidance on rescheduling a self-scheduled interview, visit Cancel or reschedule a self-scheduling request.

Considerations when using self-scheduling

Interviews can be scheduled up to 30 days in the future.

When completing the self-schedule request, the candidate will be asked to pick a time from a list of open times on the interviewer's calendar. Available times are business hours, Monday to Friday, 9:00 AM to 5:00 PM, based on the interviewer's timezone. 

Candidates cannot self-schedule an interview for the same day.

Additional resources