Once you've set up candidate self-scheduling, you can send a self-schedule request to candidates. Interviews can be scheduled up to 30 days in the future. If enabled, candidates can re-schedule their interview through their interview reminder email.
When completing the self-schedule request, the candidate will be asked to pick a time from a list of open times on the interviewer's calendar.
Note: Self-scheduled interview requests are for interviews (such as a Hiring Manager Screen) with a single interviewer.
For interviews with multiple sessions or more than one interviewer in a single session, the recruiter will have to schedule the interview normally.
Send a self-schedule request
Go to the candidate's profile and find the stage you want to schedule. Click Send self-schedule request.
Note: If you don't see the self-schedule request link, you may need to set up self-scheduling before proceeding.
Provide the interview details in the Self-schedule window.
- Interviewer
- Length of interview
- Calendar provider
- Calendar
Ask them to connect their calendar to Greenhouse Recruiting and grant you permission to their calendar by following the steps in Candidate self-scheduling set up.
Follow the prompts in the pop-up window to complete the self-schedule request and send confirmations to the scheduler and candidate. Multiple interviewers can be added to the request by name.
Click Check availability to see how many open time slots are available on your interviewers’ calendars.
Tips:
- You can automate this process by setting up a stage transition rule for self-schedule requests.
- After the candidate has scheduled their interview, you can set an automatic email reminder to be sent to the candidate 24 hours before the interview.
Self-schedule statuses
The status of a self-scheduled interview is shown in the stage where you sent the self-schedule request. The status updates when the request is sent, the candidate chooses a date, and the interviewer responds to the calendar invitation.
Self-schedule request is sent
After you send the self-schedule request, you'll have the option to cancel the outstanding self-schedule request.
Candidate completes the self-schedule request
After the candidate successfully self-schedules an interview, the details appear in the stage, including interviewer name, date, and time.
The interviewer RSVP
When the interviewer accepts the invitation, a green check mark appears next to the interview details.
When the interviewer declines the invitation, a red Xappears next to the interview details.
For guidance on rescheduling a self-scheduled interview, visit Cancel or reschedule a self-scheduling request.
Considerations when using self-scheduling
Interviews can be scheduled up to 30 days in the future.
When completing the self-schedule request, the candidate will be asked to pick a time from a list of open times on the interviewer's calendar. Available times are based on the interviewer's working hours. If no working hours are defined, interviews can be scheduled Monday to Friday, 9:00 AM to 5:00 PM, based on the interviewer's timezone.
Candidates cannot self-schedule an interview for the same day.