The location field in Greenhouse Onboarding helps your organization categorize new hires and assign onboarding plans based on an employee's work location or office.
When you first set up your Greenhouse Recruiting integration in Greenhouse Onboarding, mapping location fields between both systems is essential. This helps you ensure that Greenhouse Onboarding will pull in the correct location for newly hired candidates that you're about to onboard.
Since one location can include multiple offices in Greenhouse Recruiting, Greenhouse Onboarding can't automatically map and assign the correct location field. You'll need to create a custom offer field in Greenhouse Recruiting to map to your Greenhouse Onboarding location field.
Create a custom offer field in Greenhouse Recruiting
To get started, create a custom offer field in Greenhouse Recruiting.
Open Greenhouse Recruiting, then navigate to Configure > Custom Options.
Under Company custom fields, select Offers.
On the Manage offer fields page, click Add field.
Use the New Offer Field window to give your field a Name and apply any rules. We recommend using the name "Location" for your new field.
Select Single Select from the Field Type menu. Use the Options field to list each of your organization's locations.
Note: Your custom offer field options should match each location option in Greenhouse Onboarding. This ensures a candidate's location maps correctly to their employee location in Greenhouse Onboarding.
Mark the Required checkbox to require that this field is completed every time someone in your organization creates an offer.
When you're finished, click Save.
Map your location fields
Now that you've created a custom offer field in Greenhouse Recruiting, you can successfully map this field to the location field in Greenhouse Onboarding.
Open Greenhouse Onboarding, then navigate to Settings > Company Info > Fields.
Under Basic Information, click to open the Location field.
From the Edit Field window, use the Greenhouse Recruiting Field dropdown to select your new custom offer field.
Mark the Required for new hires and/or managers checkbox.
When you're finished, click Save.
Your Greenhouse Recruiting custom offer field is now mapped to the location field in Greenhouse Onboarding. When you onboard a newly hired candidate, Greenhouse Onboarding will now automatically pull in their location from Greenhouse Recruiting.