Job Post Request Forms

Forms allow your organization to send job post questions to candidates or referrals added manually into your Greenhouse account to capture their structured data. Sent via an email to the manually added candidate or referral, you can send a job post request for live, internal, and offline job posts.

In this article we will cover how to:

Note: A job post request form cannot be sent to candidates that have already submitted a job post.

 

Configure Job Post Request Email Template(s)

Greenhouse provides you with an editable email template to request answers to job post questions from candidates and referrals added manually into your account.

To view or edit the default job post request email template, click the Configure tab on the navigation bar. Using the left-hand panel, click Email Templates.

From the email template page navigate to Default Job Post Request and click edit.png in the same row.

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Customize the template name, sender address, subject line, content using the provided email tokens, etc...

When you have finished, click Save

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If you would like to create multiple versions of the Job Post Request email, navigate back to the Email Templates page (Dashboard>Configure>Email Templates).

Click +New beside the My Templates header.

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From the Create an Email Template, fill in the appropriate fields for your new template.

Select Job Post Request from the Type drop-down menu.

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When finished, click Save.

 

Send Job Post Questions to Individual Candidates or Referrals

To send job post questions to an individual candidate or referral who was manually added to your account, navigate to their profile.

From the candidate/referral's profile, navigate to the On Job panel and click the Applications tab.

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Navigate to the Job Post Questions row and click Send Job Post.

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From the dialogue box, select a job post and template from the respective drop-down menus to send to the candidate/referral.

Note: To send job post questions to the candidate/referral sans basic fields click the checkbox for Hide basic fields.

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When you have finished, click Send Email.

The candidate/referral will receive an email with a submission link that they can follow to submit responses to job post questions. 

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Responses submitted by the candidate/referral will be added to their profile.

Note: Responses to job post questions will work with Greenhouse's auto-tag feature but will not work with auto-reject.

 

Send Job Post Questions in Bulk

To send job post questions to multiple candidates/referrals simultaneously, click the Jobs tab on the navigation bar.

Select a job from the subsequent list.

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From the Job Dashboard, navigate to the Candidates tab and using the left-hand panel expand the Jobs pane. Select a job post from the Job Post Submitted drop-down menu and click the checkbox for To be sent.

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Click on the Bulk Actions button and select all the Candidates you would like to send job post questions to by selecting the check box beside their name.

Once all relevant candidates have been selected for the bulk action, click Edit Selected. 

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Click Send Job Posts from the Bulk Action dialogue box.

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From the subsequent dialogue box, select a job post and template from the respective drop-down menus.

Note: To send job post questions to the candidate/referral sans basic fields click the checkbox for Hide basic fields.

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When you have finished, click Send Email.

All candidates/referrals selected will receive an email with a submission link that they can follow to submit responses to job post questions. All responses will be merged with the candidate/referral's existing profile.

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Note: Responses to job post questions will work with Greenhouse's auto-tag feature but will not work with auto-reject.

 

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