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Configure Interview Kits

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The interview kit provides your interviewers with everything they need to successfully prepare for and conduct an interview with a candidate. A well-composed interview kit will contain everything an interviewer needs to execute a focused, purposeful interview, and provide the hiring team with the information that they can use to make a decision about whether or not to advance the candidate. In this article, we will cover:

 

Interview Kit Overview

An interview kit allows your interviewers to remain consistent across candidate interviews and provides a consistent framework for assessing candidates. By having this consistency, your hiring team will have better data for making hiring decisions at the end of the process. Likewise, the interview kit alleviates the stress imposed on interviewers to ask questions on the spot. Since the interview kit provides the questions that need to be asked, interviewers can focus on evaluating the responses instead of coming up with the next question. To learn more about interview kit best practices, please click here.

 

Access Interview Kit for New Job

Note: In the following section, users with Job Admin level permissions will need the additional user-specific permission Can create new jobs and request job approvals

To access the interview kit for a new job, navigate to the Add icon Screen_Shot_2018-10-18_at_9.52.49_AM.png in the upper right-hand corner and select Create a Job from the dropdown menu.

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Note: Configuring interview kits during the new job creation process requires that your organization has Interview Plan enabled as a step in the job setup flow. 

Follow the on-screen instructions to create a new job and provide job details. When finished, click Create Job & Continue

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Configure your Scorecard and click This looks good, NEXT until you reach the Interview Plan configuration page. 

Depending on whether you are working from a sample template, blank template, or a custom job template, the Interview Plan configuration page may or may not have pre-populated stages in your interview pipeline.

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To access the interview kit for a specific interview, navigate to a stage and click Edit in the interview panel. 

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Edit the interview kit as needed. 

 

Access Interview Kit for Existing Job

If your organization's Hiring Team needs to edit interview kits for an existing job, navigate to the job profile (All Jobs>Job Name) and click Job Setup from the job page navigation bar. 

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From the Job Setup page, navigate to Interview Plan on the left-hand panel. From the Interview Plan page, click Edit next to a specific interview. 

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Edit the interview kit as needed.  

 

Edit Interview Kit

An interview kit is comprised of 3 major elements: Focus Attributes on Scorecards, Interview Prep, and Custom Questions. In this section, we will briefly cover the purpose of each section.

Focus Attributes on Scorecards

Greenhouse Recruiting's Focus Attributes feature allows your organization to select and emphasize which attributes interviewers should focus on during their respective interviews. This helps direct interviewers to focus specifically on certain traits and alleviates interviewer pressure to cover all listed attributes. 

To make a scorecard attribute a Focus Attribute, place a check beside the name of the attribute. For more information about Focus Attributes, click here.

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Interview Prep 

The interview prep panel allows you to provide context, directions, and suggestions for your interviewers that they can reference during the interview. Use the provided space to communicate any pertinent information or general guidelines you want your interviewers to be aware of. Additionally, provide an estimated interview time so that your interviewers can budget appropriately. 

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Custom Questions 

Custom questions allow your organization to guide the actual interview by suggesting or requiring certain questions be asked. Use the provide dialog box to list out questions you would like the interviewer to ask during the interview. The questions will be listed for the interviewer.

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