Greenhouse Recruiting Chrome extension for CRM

Permissions: Job Admin and above who can manage CRM and prospects

Product tier: Available for all subscription tiers

Note: This article is for users with CRM access only. Click here to learn how to use the Greenhouse Recruiting Chrome extension with your Sourcing Automation seat.

The Greenhouse Recruiting Chrome extension is a browser plugin that allows your organization to add prospects to your Greenhouse CRM from a website, resume, or manually through the plugin without leaving your current workflow.

Add a prospect to the Greenhouse Recruiting Chrome extension

Once installed, you can add prospects to the Greenhouse Recruiting Chrome extension using the following methods:

Note: An email address is required if GDPR rules are enabled for your organization.

Add a prospect from AngelList

To begin, navigate to the Source tab from your AngelList homepage.

Select a search option from the Starred tab or the All Searches tab. Alternatively, select New Search to create a query. 

Screenshot of the search filter panel.

Click the Greenhouse button on the prospect's AngelList profile. Then, click Continue within the extension. The extension may advance to the next page automatically.

NoteThe Greenhouse button is unavailable if the prospect doesn't have a name on their profile. For example, some prospects elect to display their job title instead of their name. 

Screenshot of the greenhouse button on AngelList.

The extension parses an available first name, last name, and company from AngelList. You can manually add more information, such as their social media accounts.

Now that the prospect is added, continue following the steps in the section below to finish uploading the prospect to Greenhouse Recruiting.

Add a prospect from GitHub

Click Greenhouse Recruiting from the prospect's GitHub profile, then click Continue within the extension. The extension may advance to the next page automatically.

Screenshot of the greenhouse recruiting button within github.

The extension parses an available first name, last name, email address, and company from GitHub. You can manually add more information, such as their social media accounts.

Now that the prospect is added, continue following the steps in the section below to finish uploading the prospect to Greenhouse Recruiting.

Add a prospect from Indeed

Navigate to https://resumes.indeed.com/.

Use the search panel to find prospects. Then, use the filter panel to refine your search as needed.

Screenshot of the search filter panel.

Select a prospect from the search results to preview their profile.

Once selected, click their name to open their profile in a new tab.

Screenshot of the indeed search results.

Click the Greenhouse icon to add their information to the extension.

Screenshot of the greenhouse icon.

The extension parses an available first name, last name, and company from Indeed. You can manually add more information, such as their social media accounts.

Now that the prospect is added, continue following the steps in the section below to finish uploading the prospect to Greenhouse Recruiting.

Add a prospect from LinkedIn

You are able to save a LinkedIn profile as a PDF. Once exported, the PDF can be uploaded to the extension which will import data from the document.

To begin, click More from the prospect's LinkedIn profile. Then, select Save to PDF from the dropdown.

Note: Due to LinkedIn's download limits, Greenhouse Recruiting customers can only save 200 LinkedIn profiles as a PDF per month. Once this limit is reached the Save to PDF button is unavailable until a new month starts.

Screenshot of the save to pdf button.

The extension automatically uploads and parses information from the PDF download, and attaches it as a resume to the extension.

Additional upload options include dragging and dropping the saved PDF into the extension or clicking Upload resume to manually import the PDF from your files.

Gif of adding a linkedin pdf profile to the extension.

Continue following the steps in the section below to finish uploading the prospect to Greenhouse Recruiting.

Add a prospect using their resume

A prospect can be added to the extension using their resume.

Drag and drop a resume into the extension or click Upload resume to manually import the document from your files.

Screenshot of the upload resume button.

Once the resume is added, follow the steps in the section below to finish uploading the prospect to Greenhouse Recruiting.

Add a prospect manually

Manually enter the prospect's first name, last name, and email (if available). An email address is required if GDPR rules are enabled for your organization.

Once the prospect is added, click Continue within the extension and follow the steps in the section below to finish uploading the prospect to Greenhouse Recruiting.

Screenshot of the continue button.

Upload the prospect to Greenhouse Recruiting

Once step one is complete, the extension allows you to check for duplicate profiles and fill in additional information prior to uploading the prospect's profile to Greenhouse Recruiting.

A warning appears if the prospect is a potential duplicate. Click View to open the existing prospect's profile in Greenhouse Recruiting. Follow the steps in this article to merge the profiles as needed.

Screenshot of the view button.

Click the pencil icon to edit or add the prospect's name, email, phone number, current company, and title.

Then, click Done at the top of the page once the edits are complete.

Screenshot of the pencil icon.

Next, select the Pool and Source.

Click Edit additional details to add information such as a single or multiple jobs, the prospect owner, social media accounts, and more.

Screenshot of the edit additional details button.

After all the details are added, click Upload prospect at the bottom of the extension.

Once successfully uploaded, you have the option to view the prospect's profile in Greenhouse Recruiting from a new tab and/or return to the extension homepage by clicking Upload next prospect.

Screenshot of the success upload message in the extension.

If you selected a prospect pool, the pool details are provided on the Prospect application. The profile also indicates that the prospect was created via the extension.

Screenshot of the prospect s profile.

Additional resources