Permissions: Site Admin, and Job Admin who can email candidates / prospects

Product tier: Available to Advanced and Expert subscription tiers

Candidate self-scheduling is simple to setup so you can benefit from more efficient scheduling on Greenhouse Recruiting.

Connect your calendar to your Greenhouse Recruiting account

Note: While only Site Admin, or Job Admin with the user-specific permission 'can email candidates / prospects,' can send self-schedule requests to candidates, all interviewers (including Basic users) will need to complete the steps below to allow candidates to schedule interviews with them.

Interviewers will need to enable the Google Calendar or Outlook 365 integration to receive self-scheduling requests.

To connect your calendar to your Greenhouse Recruiting account, click Integrations on your navigation bar.

On the Integrations page, search for Google Calendar or Office 365, and select Connect to integrate your calendar on Greenhouse Recruiting.

See the topics below for more information:

Connect your video conferencing tool

To automatically add a video conference to self-scheduled interviews, you'll also need to connect your video conferencing tool to your Greenhouse Recruiting account.

To connect your video conferencing tool, click Integrations on your navigation bar.

On the Integrations page, search for your preferred video conferencing tool like Zoom or Google Meet, and click Connect to connect your video conferencing tool.

See the topics below for more info:

Note: If your organization is using Zoom, this configuration only needs to be completed once for the organization. Google Meet and Microsoft Teams integrations will automatically occur when you connect your calendar.

Create self-schedule email templates

Note: This setup can only be completed by Site Admin, or Job Admin with permission to email candidates / prospects.

While a default email template for self-scheduling requests is automatically included with your Greenhouse Recruiting account, you can create and modify additional self-scheduling request templates to be sent to candidates.

To create a self-schedule email template, click Configure from your navigation bar, then select Email Templates on the left.

Note: Self-schedule email templates must contain the {{INTERVIEW_REQUEST_LINK}} token. If the token isn't included, the candidate won't be able to complete a self-schedule request.

Click here for more information on creating email templates.