HRIS Link uses the Harvest API to import and update jobs, offices, departments, and users. We recommend creating an Integration System User (ISU) to authenticate these Harvest API requests. We strongly discourage using an individual’s Greenhouse Recruiting user account because:
- This opens the risk of errors if the individual loses permissions or access in Greenhouse Recruiting, and
- The ISU’s name will appear in the Change Log for auditing purposes
To create an ISU in Greenhouse Recruiting, click the Configure icon and then select Users in the panel on the left.
Click + New Users on the subsequent page.
Enter an email address to be associated with the Integration System User. Under the Set permissions section, click Site Admin, then grant the ISU all Site Admin user-specific permissions. Click Save when finished.
Note: The HRIS Link user’s email address should not be associated with a real user. This does not have to be an email address with a real inbox (the user is not required to login to Greenhouse Recruiting), but the email address should use your company’s domain.
Once the ISU is created, locate the ISU in your users list and edit the user page to set the name to HRIS Link. Click Save at the bottom of the page when finished.