Greenhouse Recruiting's integration with Google Meet allows you to generate a Google Meet video conferencing link when scheduling with Google Calendar. Greenhouse Recruiting then automatically adds the Google Meet link to the interviewer invite and the candidate interview confirmation email.
Use the integration
Schedule an interview
To schedule an interview using Google Meet, the following conditions must be met:
- The person scheduling the interview must have enabled the Google Calendar integration;
- And the organization must support Google Meet in its Google Calendar configuration, which is managed outside of Greenhouse Recruiting.
To schedule a new interview with Google Meet, navigate to a candidate who requires scheduling.
From the candidate's profile, click Schedule Interview next to the interview to be scheduled. If you wish to schedule multiple back-to-back interviews, click Schedule All.
Next, enter the appropriate details in the Date, Time, and Interviewers fields.
When finished, click Schedule and Continue at the bottom-right of the page.
Edit the invite description or select an interviewer invite template. Next, click Add Video Conferencing in the Schedule Summary panel.
Select Google Meet from the dropdown menu. A unique video conferencing link will be added to the body of the interviewer invite after scheduling.
When finished, click Send Invites.
Greenhouse Recruiting will send a calendar invite to the interviewers including the unique Google Meet video conferencing link.
If needed, the Google Meet link can also be copied directly from the candidate's profile beside the interview.
Next, send an interview invite to the candidate.
Send an interview invite to a candidate
Once the interview is scheduled, click Send Interview Confirmation beside the interview to send an interview confirmation email to the candidate.
Select an email template or edit the email as needed.
The Google Meet video conferencing link is added automatically to the body of the email and is also included in the calendar file attachment. Don't edit or remove the Google Meet link from the body of the email, or your candidate will have trouble connecting to your interview.
When finished, click Send Email.
Join an interview with Google Meet
At the time of the interview, the interviewer and the candidate can join the video conference by clicking the meeting link in the interview invite or calendar event.
The interviewer can admit or deny a participant entry to the meeting. If a candidate is denied entry, they can refresh to request entry again. Neither party can view meeting details.
For more detailed guidance, download the Greenhouse video conferencing integration settings guide.