Asurint has been redefining how background searches are done; solving problems and reducing anxiety for recruiters and their candidates throughout the hiring process. Using innovative tools that aid in faster turnaround times, more accurate information and seamless integrations, Asurint provides the only background screen optimized to deliver the truth on demand.

Greenhouse Recruiting’s integration with Asurint allows your organization to add an Asurint background check to a job's interview plan. It also has efficient workflows with complete visibility of the hiring lifecycle. In this guide, we will cover how to:

Retrieve Asurint credentials

Before enabling the Greenhouse/Asurint integration, you'll need the following pieces of information from Asurint.

  • Asurint’s Endpoint URL
  • Asurint’s Username and Password (necessary for web hook)
  • Asurint Package ID Information

The Asurint implementations team will provide this information to your organization after a sales agreement has been signed.

If you are an existing client of Asurint, please reach out to Client Relations using the information below.

Configure custom fields for the Greenhouse Recruiting / Asurint integration

Note: To complete this part of the setup, you'll need to be a Site Admin or Job Admin with the Can manage custom fields user permission. Click here for more information on updating permissions.

The number of custom fields you must configure in Greenhouse Recruiting is dependent on your package options. Speak with your Asurint representative for more information on the needed custom fields. 

Click here for more information on creating a custom field.

Note: The Immutable Field Key will generate after the custom field is saved. The Immutable Field Key must exactly match the field required by Asurint. If the immutable field key does not match, the integration will not work.

Enable Greenhouse Recruiting / Asurint integration

To integrate Asurint with Greenhouse Recruiting, you’ll need to create a webhook. Follow the steps in this article to create your webhook. Use the values listed below to configure the webhook:

  • Name: Asurint Integration
  • When: The time that the event will be sent to Asurint. Select the following options for this integration:
    • Candidate has been Hired
  • Endpoint URL: The Endpoint URL received from the Asurint Client Implementations team
  • Secret Key: Not used
  • Username and Password: The Credentials received from the Asurint Client Implementations team

Create a Harvest API key for the Asurint integration

To configure the Greenhouse Recruiting / Asurint integration, you’ll need to create a Harvest API key. 

Follow the steps in this article to create the key, and verify that the permissions below are selected when configuring the Asurint integration.

Create new credential

In the Create New Credential box, make the following selections:

  • API Type: Harvest
  • Partner: COMPANY (optional)
  • Description: COMPANY Harvest API Key

Permissions

Verify that the following permissions are selected for the Asurint integration: 

  • Activity Feed
    • Get: Retrieve Activity Feed
  • Applications
    • Delete: Delete Application
    • Get: Retrieve Application
    • Get: List Applications
    • Patch: Update Application
    • Post: Advance Application
    • Post: Hire Application
    • Post: Move Application
    • Post: Reject Application
    • Post: Moves Application to Job
    • Post: Unreject Application
  • Approvals
    • Select all
  • Candidates
    • Select all
  • Close reasons
    • Select all
  • Custom Field Options
    • Select all
  • Custom Fields
    • Select all
  • Departments
    • Select all
  • EEOC
    • Select all
  • Education
    • Select all
  • Email Templates
    • Select all
  • Job Openings
    • Select all
  • Job Posts
    • Select all
  • Job Stages
    • Select all
  • Jobs
    • Select all
  • Offers
    • Get: List Application Offers
    • Get: Retrieve Application's Current Offer
    • Get: Retrieve Offer
    • Get: List Offers
  • Offices
    • Select all
  • Rejection Reasons
    • Select all
  • Scheduled Interviews
    • Select all
  • Scorecards
    • Select all
  • Sources
    • Select all
  • Tags
    • Delete: Remove tag from candidate
    • Get: List tags applied to candidate
    • Get: List candidate tags
    • Put: Add a candidate tag
    • Post: Add new candidate tag
  • Tracking Links
    • Select all
  • User roles
    • Select all
  • Users
    • Select all

Use the Asurint integration

When an offer is created for a candidate, use the Asurint Background Package dropdown menu to select a package. Once the candidate is marked as Hired, an email link will be generated and sent directly to the candidate to complete the background forms.

Additional support

Please contact your Asurint representative or contact support at support@asurint.com or 1.800.906.1674 for troubleshooting assistance regarding the integration.