With a seamless integration between Greenhouse and Atlantic Employee Screening, it’s never been quicker or easier to remain updated on applicants from pre-hire to post-hire. Integrating Atlantic’s rapid background screening with the power of Greenhouse is simple and will save you time, money, and the worry of waiting around to hire the best candidate.
Greenhouse Recruiting’s integration with Atlantic Employee Screenings allows you to easily screen applicants and receive accurate, compliant reports all in one spot with little to no data entry. In this article, we will cover how to:
- Configure User Setup Permissions in Greenhouse Recruiting
- Retrieve Atlantic’s Endpoint URL and Secret Key
- Enable Greenhouse/Atlantic Integration
- Retrieve the results via a link that will bring you to our Gateway 2.0
Configure User Setup Permissions in Greenhouse Recruiting
In order to enable the Greenhouse/Atlantic integration, you will need the developer permission Can manage ALL organization’s API Credentials.
Contact a Greenhouse user in your organization with Site Admin level permissions with the additional user-specific permission Can edit another user's advanced permissions to apply the API credential management permission to your account. Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon > Users > Your Name)
The user with Site Admin level permissions should navigate to the Permissions panel on your user page and expand the Developer Permissions dropdown menu.
Select Can manage ALL organization’s API Credentials so that a check is in the checkbox. When finished, click Save.
Repeat as necessary for any other user that should have access to set up the integration.
Retrieve Atlantic’s Endpoint URL and Secret Key
Before enabling the Greenhouse/Atlantic integration, Greenhouse will need two pieces of information:
- Atlantic’s Endpoint URL
- Atlantic’s Secret Key
To retrieve this information please reach out to our Atlantic Customer Success team. When you receive both the Endpoint URL and the Secret key, it will be entered when creating a webhook.
Enable Greenhouse/Atlantic Integration
With Atlantic’s endpoint URL and Secret Key copied, and your Greenhouse user permissions enabled, you are ready to enable the Greenhouse/Atlantic integration.
To enable the integration, click the Configure icon in the upper right-hand corner and navigate to Dev Center on the left-hand panel.
From the Dev Center page, click Web Hooks. Click Web Hooks from the subsequent page.
You will be directed to a new page where you Create a New Web Hook. From this page provide the following details:
- Name: we suggest Atlantic Integration
- When: Be sure to select the right web hook so that the web hook fires at the appropriate event in Greenhouse – “Candidate has changed stage”
- Endpoint URL: The Endpoint URL received from the Atlantic Customer Success team
- Secret Key: The Secret Key received from the Atlantic Customer Success team
When finished, click Create Web hook.
Create a Harvest API Key for the Greenhouse/Atlantic Integration
To create a Harvest API key for the integration, click on the Configure icon in the upper right-hand corner. Navigate to Dev Center on the left-hand panel.
From the Dev Center page, click API Credential Management.
From the API Credential Management page, click Create New API Key to generate the API key for Atlantic Employee Screening.
From the Create new credential dialog box, give your API key a name and select Harvest from the Type dropdown menu. When finished, click Create.
On the Manage API Key Permissions page, you must check the following boxes:
Candidates (GET: Retrieve Candidates, PATCH: Edit Candidate, and POST: Add Note)
Custom Field Options
Users (GET: Retrieve User and GET: List Users)
When finished, click Update.
Your Harvest API key for the Greenhouse/Atlantic integration is created and configured. Provide your Harvest API key to your Atlantic onboarding team so they can set up the integration.
How to use the Atlantic Employee Screening Integration with Greenhouse
Upon implementation of the integration, moving the applicant’s stage into Background Check will prompt an e-mail to be sent to the applicant in order to have them fill out personal information, via the QuickApp. This will also be where they give authorization for the background check. Alternatively, you can enter the information yourself if you prefer paper authorization forms. You will receive an e-mail once the order has been sent to our system, as well as when it is completed.
The link will bring you to our Gateway 2.0, where you will be prompted to log-in with the credentials given from our Atlantic team. Once you log in, you will arrive to the completed report with compliant, accurate results.
After using the integration, you may decide you want to share more info between Greenhouse and Atlantic If you would like additional information transferred over, please reach out to Atlantic Success Team with a list of items to add!
For any questions about pricing, common errors, or questions about how the integration can assist your hiring processes, call our office at 877-747-2104.
Please contact email@example.com for troubleshooting assistance regarding the integration.