After you enable the Google Calendar integration, you can schedule interviews to personal or shared calendars on Greenhouse Recruiting.
Tip: Learn how to schedule to a personal calendar.
Schedule an interview
Note: To schedule to a shared calendar, you need permission to 'Make changes to events' on the shared calendar. Learn more about how to create and manage a shared calendar on Google Calendar.
The scheduling process for shared calendars is the same as scheduling an interview to a personal Google Calendar, except you need to select the shared calendar from your calendar settings.
Tip: We recommend that you request the candidate's availability before scheduling an interview.
Find the interview on the Stages tab of the candidate profile and click Schedule under your Tasks.
Your calendar settings are automatically selected based on your user account. Click the Settings icon to change to a shared calendar.
Select the time zone, calendar type, and the shared calendar name.
Note: The time zone dropdown defaults to your Greenhouse Recruiting account time zone. Interviews scheduled between time zones are automatically adjusted for the interviewer and the candidate to reflect their respective time zones.
When finished, click Save. Your calendar settings will be automatically selected the next time you schedule an interview. You can switch between personal and shared calendars this way when scheduling interviews.
Next, select the interview details like date, time, and interviewers on the left.
Tip: If your organization's Google Admin has configured calendars for conference or interview rooms, they can be selected in the Resources dropdown. If you select a resource, it'll be added directly to your interview invite. Learn more about scheduling resources.
If the candidate submits availability for the interview, it's shown in white blocks on the calendar. Availability for a selected room or resource is also shown on the calendar.
Select a time slot for your interview by clicking an open section on the calendar. You can adjust the start and end times on the left.
If you're having trouble finding an open slot on a specific day, navigate between days at the top of the page.
Note: To see the availability of a member of your hiring team, you need 'Make changes to events' permission on the interviewer's calendar. Learn more on Google.
When finished, click Schedule and Continue.
On the next page, verify that the interview details are correct.
You can select an interviewer invite template from the dropdown, or type a message in the description field.
If you want to notify interviewers of the event by email, check Send an email update to all interviewers.
When finished, click Send Invites.
Note: Greenhouse Recruiting is added to all of your interviews as a guest. This ensures the interview syncs to Greenhouse Recruiting.
When you send invites, all listed interviewers will be displayed on the event as attendees.
Tip: Send an interview confirmation email to the candidate so they're informed of the interview details.