Permissions: Owners

Product tier: Available for Greenhouse Welcome and Greenhouse Onboarding subscription tiers

Greenhouse Onboarding provides default access for all employees in your organization to view and edit certain fields. This role is automatically assigned to any user who isn't a Manager, Coordinator, or Owner or hasn't been given custom access.

Note: This tier acts as the default field permissions for Owner, Coordinator, and custom roles until your organization configures specific access settings for those roles.

Update employee access to fields

From your Greenhouse Onboarding homepage, navigate to Settings.

Greenhouse Onboarding homepage for Owner with Settings tab highlighted

On the Settings page, navigate to Data Flow Permissions.

Greenhouse Onboarding Settings page with Data Flow and Permissions tabs highlighted

Scroll to Default Access.

Next to Employee Access, click Edit.

Employee access edit button

Select or deselect the checkboxes to update whether or not employees can see the data. See the sections below for more detailed information on the permission types.


Fields marked with a red asterisk must be completed during an employee's onboarding.

Required employee profile field

Grey checkmarks and grey boxes indicate field permissions that can't be changed.

Employee access field settings with greyed out checkboxes

Can edit for oneself permissions

The Can Edit for Oneself permission allows employees to view and edit a field in their own employee profile. If this checkbox is not selected, any updates to this field must be completed by an admin.

Can edit for oneself column in employee access settings

Viewable to company permissions

The Viewable to Company checkbox makes an employee field viewable to other users in your organization. Select this checkbox for each field that you want to display to everyone on an employee's profile.

Viewable to company column in employee access settings

Use different combinations of these checkboxes to configure the visibility and editability of your Greenhouse Onboarding data across your organization.


If you want a field to be both viewable to other employees and freely updated by the user, select both checkboxes.

Viewable and editable employee access field

In cases where you want a field to be visible but not editable, select the Viewable to Company checkbox but leave the Can Edit for Onself box unchecked.

Viewable but not editable employee access field

In other cases, you may want an employee to be able to update a field in their profile but not display it to other users who view this employee's profile. In this situation, select Can Edit for Onself but leave Viewable to Company unchecked.

Editable but not viewable employee access field

Leave both boxes unchecked if you don't want employees to edit a field in their profile and don't want this field's data viewable by other employees in your organization.

Non-editable and non-viewable employee access field

Additional resources

Use these resources to learn more about configuring different access permissions in Greenhouse Onboarding: