Permissions: Job Admin and above

Product tier: Available for all subscription tiers

The scope of the hiring manager role can vary between different organizations based on the organization's specific needs and processes. This article provides a general outline of a hiring manager's responsibilities, and defines the tasks that are automatically assigned to a user who is a hiring manager for a job in Greenhouse Recruiting.

Hiring manager responsibilities

Generally, the hiring manager acts as the subject-matter expert (SME) for the role. As an SME, the hiring manager is tasked with providing feedback, and creating the technical and/or job-specific pieces of the interview. For example, the Hiring Manager would draft the:

  • Take-home exercise
  • Code Review
  • Finance-specific behavioral questions

Users who are assigned to the hiring manager role for a job also are responsible for reviewing applications in the hiring manager review stage. When a job has candidates in the hiring manager Review stage, the job's assigned hiring manager user will see an Applications to Review panel on their Greenhouse Recruiting Dashboard indicating they have candidates to review. When the job's hiring manager Review stage does not contain candidates, the job's assigned hiring manager user will not see the Applications to Review panel on their Dashboard.

Assign a hiring manager

While you can assign the hiring manager when defining the Hiring Team for a new job, in this section we will cover how to assign this role for an existing job.

Note: Assigning a hiring manager during the new job creation process requires that your organization has enabled Hiring Team as a step in the job setup flow.

To assign a hiring manager to an existing job, click Jobs from the navigation bar and select the job from the subsequent list.

From the job page, click the Job Setup tab and navigate to Hiring Team on the left-hand panel.

From the Hiring Team page, click Edit beside Hiring Managers.

Select the appropriate users from the dropdown menu and click Save when finished.

Note: Only users with the appropriate permissions (Job Admin or Site Admin) will populate in the dropdown menu. Please check the Who can see this job? panel on the job's Hiring Team page to ensure your user is assigned the appropriate permissions.

View all jobs where you are the hiring manager

To quickly view which users have been assigned to hiring managers roles, click the Jobs tab on your navigation bar.

From the All Jobs page, expand the Filter panel and navigate to the User field. Select a User from the dropdown menu. When finished, navigate to the Role field and select hiring manager from the dropdown menu.

All jobs that meet your specified criteria will populate in the list.

Note: To search for jobs where you are the hiring manager, select Me in the User dropdown.