Rehire an employee in Greenhouse Onboarding

Permissions: Owner

Product tier: Available for Greenhouse Welcome and Greenhouse Onboarding subscription tiers

If a former employee has been rehired and is joining your organization again, you can rehire them in Greenhouse Onboarding and retrieve their original profile.

Example: An intern who worked for your organization last summer has now returned as a full-time employee! You can rehire this employee in Greenhouse Onboarding to reopen their employee profile.

How it works

You can use the rehire flow if the former employee's original employee profile is still in Greenhouse Onboarding and their employment status is marked as terminated.

Employment status panel on employee profile of terminated employee with terminated status highlighted

You'll use the Greenhouse Onboarding rehire flow to:

  • Avoid duplicate employee profiles
  • Clear out and update field values for the rehired employee
  • Update the employment status and start date
  • Assign a new onboarding plan to the rehired employee

Note: Only users with Owner access can rehire employees in Greenhouse Onboarding.

Rehire an employee

To start the rehire process, navigate to your Greenhouse Onboarding homepage and add a new hire.

Greenhouse Onboarding Owner dashboard with Add a new hire button highlighted

On the Add New Hire page, enter the former employee's First Name, Last Name, and the Work Email that was used to set up their original profile.

You don't need to fill out any other required fields.

Tip: You can find a terminated employee's original email in the Info tab of their employee profile. Terminated employee profiles are still available to search in Greenhouse Onboarding.

Add New Hire page with First Name Last Name and Work Email of terminated employee filled out

Next, click Review Onboarding Plan.

Review Onboarding Plan button on the Add New Hire page

Greenhouse Onboarding will recognize the duplicate information and will ask you to confirm that you'd like to rehire the employee.

Click Rehire Employee.

Rehire employee confirmation modal with Rehire Employee button highlighted

From there, you can assign a new onboarding plan to the rehired employee.

Additional resources