Permissions: Site Admin, who can edit another user's advanced permissions

Product tier: Available for all subscription tiers

Good job stage management is a staple of structured hiring. Greenhouse Recruiting offers several features that make job stage management easy to do. 

In this article, we explain how to:

Restrict changes to job stage names

Users with Job Admin permissions may also be assigned the user-specific permission "Create new job stage names." This permission allows the user to create new job stage names on interview plans.

We recommend assigning this permission to as few users as necessary to avoid an accumulation of too many job stages.

To remove this permission from a user, click the Configure icon Configured_Icon.png in the upper right-hand corner, then click Users.

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From the Users page, click the name of the Job Admin user whose permissions you want to change.

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From the Edit User page, go to the Permissions section. Find User-Specific Permissions. Click the checkbox next to Create new job stage names to remove the permission. Then, click Save.

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Prevent copying default job stages

Your permissions may be set up to "Allow Job Admins to copy Greenhouse default stages." This allows Job Admins to use our suggested job stages when creating an interview plan.

We recommend removing this permission to prevent Job Admin users from altering interview plans on jobs they create.

To do this, click the Configure icon Configured_Icon.png in the upper right-hand corner, then click Permission Policies.

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From the Permission Policies page, go to the All Job Admins section. Click the checkbox next to Allow Job Admins to copy Greenhouse default stages to remove the permission. 

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Create template jobs

A template job is a reusable job structure that includes the basic information most jobs need. Template jobs also include standardized job stages.

Template_Jobs.pngInstead of creating all your new jobs from scratch, we recommend using template jobs to add more structure to your job stage management.

The number of templates you create will depend on the size of your organization and the differences between department pipelines. You may also want to create templates for unique job interviews within a department.

For more information on template jobs, see the articles below:

Restrict job creation to template jobs

After creating a template job, you may want to restrict job creation so that only template jobs are used. This prevents Job Admins from creating new jobs from scratch.Copy_and_Existing_Job.png

Click here to learn more.

Standardize job reports with Milestones

The above steps address job stage management for future jobs only. This means you may still see outdated or redundant job stages in reports for past jobs.

To avoid this, we recommend viewing your job reports by Milestone instead of Stage since Milestones are standardized across jobs.

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Note: We do not recommend deleting or merging job stages since this can cause inaccurate reports.