Create custom access roles with the Can manage field reports permission stripe and assign this role to allow specific users to build and manage field reports with custom fields.
Add field report permissions to a custom role
To get started, you'll need to configure a new or existing custom role with permission to manage field reports.
From the Greenhouse Onboarding homepage, navigate to Settings > Data Flow > Permissions.
In the Custom Access panel, click an existing custom access role to manage its permissions.
You can also click Create New to create a new custom access role. Give your new role a Name, then click Save and Close to begin editing this role's permissions.
Navigate to the Settings tab in your custom role.
Under Permissions, mark the checkbox Can manage field reports.
Your changes are saved automatically.
Any user who's assigned this role will now have access to create field reports and manage their saved field reports.
In the next step, you can limit access to manage certain employee fields in field reports based on rules that you define for each custom access user.
Assign users to a custom role with field report permissions
Next, assign permission to manage field reports to specific users in your organization. You can also add rules to define which employees' fields can be viewed by custom users managing field reports.
Navigate to the Users tab for your custom role, then click Add User.
Under the Add user(s) field, use the dropdown menu to select each user in your organization that you want to assign to this custom role.
Define rules to manage field reports
Use any of the following fields to define which employees and employee fields this user will have access to when creating field reports:
- Department matches – manage fields for employees from specific departments in your field report
- Location matches – manage fields for employees from specific locations in your field report
- Employment Status matches – manage fields for employees with specific employment statuses in your field report
- Other Criteria matches – manage fields for employees with matching other criteria in your field report
Click Save and Close. Repeat the process of adding users and defining their specific access rules as needed.
Once you're finished, custom access users will be able to create field reports with employee fields that match their custom role's defined rules. They'll also be able to manage any of their own saved field reports.
Required access to employee fields
Greenhouse Onboarding users can have multiple custom roles with varying field access permissions. This means that users with custom access to manage field reports may see columns or fields that have been restricted. If a field displays
Requires access, you don't currently have access to this field in your custom role's field permissions.
Custom access users can add field report columns for employee fields they have access to in any assigned custom role. However, users will only be able to filter these columns if they have access to the same field across every custom role they've been assigned.
If you don't have access to the fields you need, reach out to your organization's Owner user to reconfigure your custom permissions.