Permissions: Owners, Coordinators, and users with custom access to manage new hires

Product tier: Available for Greenhouse Welcome and Greenhouse Onboarding subscription tiers

Use the new hires report in Greenhouse Onboarding to see a complete list of your organization's newest hires and their progress on e-signatures, tasks, and onboarding goals.

View new hires report

To find your new hires report, click Reports in the top navigation bar.

Screenshot of GHO reports tab

Select View new hires report from the Reports panel.

Screenshot of view new hires report button highlighted on GHO reports page

On the New Hires page, you'll find a list of all your organization's new hires.

Note: Users with custom access to manage new hires will see only the new hires that match the defined criteria for their custom role.

New hires report page with 4 example new hires

New hires report columns

Column name Field info
Name The new hire's name
Manager The name of this new hire's manager
Department The new hire's assigned department
Location The new hire's work location
Start date The new hire's assigned start date
Goals assigned The number of onboarding goals assigned to this new hire
Goals completed The percentage of onboarding goals that the new hire has completed
Signature requests The number of e-signature requests assigned to this new hire
Open tasks The number of tasks assigned to this new hire that are incomplete

Note: The Signature requests column is available only to the Greenhouse Onboarding subscription tier.

Filter new hires

You can filter your report for increased visibility to quickly find specific new hires who've joined your organization. In the Filter by panel, use any of the following filters to narrow your report results:

Note: You can make up to one selection for each report filter.

Report filters highlighted on the new hires report page

Click Reset filters to clear your filter selections and see the entire list of new hires again.

Reset filters button highlighted on the new hires report filter panel

Filter by start date

Use the Starting between filter to search for new hires who started at your organization during a specific time range.

Filter by department

Use the Departments filter to search for new hires in specific departments at your organization.

Filter by location

Use the Locations filter to search for new hires in specific office locations.

Add a new hire

Owners and Coordinators can also add new hires to your Greenhouse Onboarding account directly from the new hires report page.

Note: Users with custom access to manage new hires can't add a new hire in the new hires report.

Click Add a new hire in the top right corner of the new hires report.

New hires report page with Add a new hire button highlighted in the top right corner

This will take you to the Add New Hire flow, where you'll create your new hire's employee profile and set up their onboarding plan.

Screenshot of add new hire page

When you're finished, click Assign Plan to create your new hire's profile. Click Back to Home after you've reviewed the new hire summary.

The new hire you've added will now appear in your new hires report.

Additional resources