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Configure Employment Status Field

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Fields allow your organization to create and organize the presentation of information you would like to collect from individuals being onboarded. As part of a New Hire's onboarding experience, fields will be filled in by either the New Hire or their Manager and can be configured to be visible or hidden from other employees.

The Employment Status field is used to indicate a New Hire's type of employment (part-time, contract, full-time, etc), and can be used as criteria to auto-assign specific tasks to the New Hire's onboarding plan. The Employment Status field is pre-populated with default options that your organization can edit to match your unique need.

In this article we will cover: 

 

Employment Status Field Overview

To view the Employment Status field, click Settings from the navigation bar and select Fields from the Company Info panel on the left-hand side.

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On the Fields page, navigate to the Additional Information field group and click Employment Status

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Note: The name of the Employment Status field can be edited, so it is possible your organization has renamed the field. 

From the Edit Field page, you can edit existing optionsadd new options, and configure field settings. 

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The Edit Field page includes the following sections: 

  • Display Name: The name of the field. Users will see this name associated with the dropdown throughout Greenhouse Onboarding. 
  • Field Type: The Employment Status field is a single-select field; this cannot be edited. 
  • Selection Options table: 
Column Name Description
Internal Key

An Internal Key is assigned to each Employment Status option when the option is created. The internal key is a unique identifier used on the backend of Greenhouse Onboarding to track the option, and accordingly cannot be edited. Editing the Display Name of an option will not change the option's Internal Key.

Display Name

The Display Name is what your users will see listed in the dropdown when selecting an Employment Status option, as well as what will be displayed on a new hire's profile for the Employment Status field. Editing an option's Display Name will update the way the option is represented everywhere in your organization's Greenhouse Onboarding account.

External Value

The External Value can be used in association with third-party integrations to an HRIS. This value can be updated for each option, allowing your team to enter exactly the data your integration partner needs to successfully sync data between Greenhouse Onboarding and their platform. If you are not using any third-party integrations, you likely will not need to make any adjustments to this column.  

Note: The Terminated employment status option cannot be edited and will not appear on the Edit Field page. However, Terminated always will appear as an option in the Employment Status dropdown on an employee profile.  

  • Field Group: The Employment Status field is part of the Additional Information field group; this cannot be edited. 
  • Corresponding GHR Field (optional): Use this dropdown to map data from Greenhouse Recruiting automatically to Greenhouse Onboarding if appropriate. To learn more about data mapping between Greenhouse Recruiting and Greenhouse Onboarding, please click here

 

Edit Default Employment Status Options

To edit a default or custom Employment Status option, navigate to the Employment Status Edit Field page and double-click the cell you wish to edit. You can edit the Display Name cell and/or the External Value cell. The Internal Key cannot be edited. 

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Once the appropriate cell is selected, type in your changes. Repeat these steps to edit as many options as needed. When you are finished with all changes, click Save at the bottom of the page. 

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In the subsequent dialog box, confirm you made the intended changes and click Save Changes if appropriate, or click Cancel Changes if you need to make additional edits.

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Your updates will be reflected anywhere that option is used throughout Greenhouse Onboarding. 

Example: Above, the option Full-Time was changed to Full Time. Any employee profiles previously assigned the Full-Time Employment Status option will be updated to the new display value of Full Time. In addition, any rules previously configured based on a Full-Time option will now be configured based on a Full Time option.  

 

Add New Employment Status Options

To add a new Employment Status Option, navigate to the Employment Status Edit Field page and double-click an empty cell in the Display Name column to select the cell.

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Once a cell is selected, type in the new option. 

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If your team uses a third-party integration that requires an external value, double-click the External Value column cell next to the new option you added, and enter the appropriate external value. If your team does not use a third-party integration that requires an external value, you can skip this step. 

Repeat these steps to add as many new Employment Status options as needed. Click Save at the bottom of the page when finished. 

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In the subsequent dialog box, confirm you made the intended changes and click Save Changes if appropriate, or click Cancel Changes if you need to make additional edits.

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You will be redirected back to the main Fields page after saving. To review your changes, click the Employment Status field to return to the Edit Field page. An automatically generated Internal Key will be displayed next to each of your new Employment Status options. 

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Note: Employment Status options always are displayed in alphabetical order. The display order cannot be edited.