CiiVSOFT helps customers to automate key, time-consuming recruitment tasks with an instantly accessible solution powered by augmented intelligence. CiiVSOFT's task automation and intelligent recommendation technology help you experience all the benefits of time-saving automation without ever having to leave the Greenhouse platform.

Greenhouse Recruiting's integration with CiiVSOFT allows you to use task automation on Greenhouse Recruiting.

Create a Harvest API key for the CiiVSOFT integration

To configure the Greenhouse Recruiting / CiiVSOFT integration, you'll need to create a Harvest API key.

Follow the steps in this article to create the key, and verify that the credentials and permissions below are selected when configuring the CiiVSOFT integration.


In the Create New Credential box, make the following selections:

  • API type: Harvest
  • Partner: CiiVSOFT
  • Description: CiiVSOFT Harvest API key


Verify that the following permissions are selected for the CiiVSOFT integration:


  • GET: Retrieve application
  • GET: List applications
  • PATCH: Update application
  • PATCH: Advance application
  • POST: Move application


  • GET: Retrieve candidate
  • GET: List candidates
  • POST: Add application
  • POST: Add note
  • POST: Add prospect


  • GET: List departments


  • GET: Retrieve job
  • GET: List jobs
  • GET: Get hiring team

Job posts

  • GET: List job posts
  • GET: Retrieve job post for job
  • GET: List job posts for job

Job stages

  • GET: Retrieve job stage
  • GET: List job stages
  • GET: List job posts for job


  • GET: Retrieve office
  • GET: List offices


  • GET: Retrieve user
  • GET: List users

User roles

  • GET: List user roles

Custom fields

  • GET: Get custom fields

Once complete, copy your API key to a secure location and email it to your CiiVSOFT Client Services Director.

Add CiiVSOFT as a Greenhouse Recruiting user

Next, you'll need to create a Greenhouse Recruiting user for the CiiVSOFT integration.

Click here for detailed instructions on creating a new user for the CiiVSOFT integration. Enter the following details when creating your user:

  • Name: CiiVSOFT Processor
  • Email: [CLIENTNAME]
  • Permissions: Site Admin, with all user-specific and developer permissions

Use the CiiVSOFT integration with Greenhouse Recruiting

Using the CiiVSOFT task automation integration is easy. It has been designed specifically to work with the Greenhouse platform and operates autonomously in the background. The integration is comprised of three interconnected solutions which automate different recruiting tasks in Greenhouse. 


ARKiiVE automates search within Greenhouse Recruiting to find suitable candidates every time a new job vacancy is created. Any matching candidates are automatically assigned as prospects against the new job vacancy! ARKiiVE provides Greenhouse Recruiting users with a helpful, automated search and sourcing tool, enabling them to get a head start on a new job requisition.

Use ARKiiVE on Greenhouse Recruiting

If ARKiiVE finds any suitable, matching candidates in Greenhouse Recruiting, it will automatically forward them as prospects for that job. Only 20 candidates will be added as prospects. In the event that ARKiiVE finds more than 20 matches for a role, only the best 20 matching candidates will be forwarded.

To review matching prospects found by ARKiiVE, navigate to the job and view the prospects. You can convert a prospect to a candidate.


FiiLTER automates initial applicant response handling, reviewing and screening new applications against job vacancies. FiiLTER automatically advances matching candidates from the first pipeline stage to the next interview plan stage, enabling you to get straight to the best matching candidates for your vacacines.

Use FiiLTER on Greenhouse Recruiting

FiiLTER-matched candidate applications are automatically advanced to the next pipeline stage for the job in Greenhouse Recruiting. To view the candidates, simply login to your Greenhouse Recruiting account and navigate to the job. You'll see applications screened and forwarded by FiiLTER in the stage for the job. Candidate applications can be managed through the remaining stages in the normal way.


FiiLTER+ automates candidate referrals by reviewing applications against all open vacancies and pipelining candidate applications against the best-matching jobs. Applications that aren't a match are provided with a ‘second chance’ and automatically placed in a queue for FiiLTER+ processing. FiiLTER+ reviews each of these applications against all current open / live jobs. If an application is deemed to be a match for an open job the candidate is automatically assigned as a prospect for that job! To review

Use FiiLTER+ on Greenhouse Recruiting

FiiLTER+ automatically reviews each of these applications against all current open / live jobs. If an application is deemed to be a match to an open job the candidate is automatically assigned as a prospect for the job. To view the results, simply login to Greenhouse Recruiting and navigate to the relevant job. You'll see matching candidate referrals found by FiiLTER+ as prospects. Prospects can be converted to candidates and managed through the remaining pipeline stages in the normal way.