Searchlight’s automated, gold-standard references and rich data analysis help companies hire top performers. Searchlight reimagines professional references as a better way to increase the predictive validity of your organization's hiring process.
Greenhouse Recruiting's integration with Searchlight allows companies to initiate Searchlight’s automated reference checks from the Greenhouse application and view completed reference reports in a candidate’s Greenhouse profile. In this article, we will cover how to:
Enable the Greenhouse/Searchlight Integration
To start, contact your Searchlight representative (firstname.lastname@example.org) to receive your API key. Once you have received your API key, click here to open a ticket with Greenhouse or fill out the form at www.greenhouse.io/asksupport.
Note: Do not send the API key in this initial email. API keys allow access to sensitive data and must be kept secret. If an API key is shared in an email and your email is intercepted by a malicious third party or your email account is hacked, the hacker would be able to view and access your API key. For this reason, we require API keys to be shared securely using SendSafely, Greenhouse’s secure data transfer platform.
The Greenhouse Support Team will respond with a SendSafely link for you to enter your API key. A notification will be sent to the Greenhouse Support Team after you have entered your API key and they will email you to confirm your API key has been set up in your account and your integration is enabled.
Configure User Setup Permissions in Greenhouse Recruiting
In order to enable the Greenhouse/Searchlight integration, you will need the developer permission Can manage ALL organization’s API Credentials.
Contact a Greenhouse user in your organization with Site Admin level permissions with the additional user-specific permission Can edit another user's advanced permissions to apply the API credential management permission to your account. Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon > Users > Your Name.
The user with Site Admin level permissions should navigate to the Permissions panel on your user page and expand the Developer Permissions dropdown menu.
Select Can manage ALL organization’s API Credentials so that a check is in the checkbox. When finished, click Save.
Note: In addition to this developer permission, a user will also need to have either Site Admin level permissions, or Job Admin level permissions with the additional user-specific permission Can invite new users to Greenhouse and reactivate disabled users. This level of access is necessary to share a userID with Searchlight.
Repeat as necessary for any other user that should have access to set up the integration.
Create a Harvest API Key for the Greenhouse/Searchlight Integration
To create a Harvest API key for the integration, click on the Configure icon in the upper right-hand corner. Navigate to Dev Center on the left-hand panel.
From the Dev Center page, click API Credential Management.
From the API Credential Management page, click Create New API Key to generate the API key for Searchlight.
From the Create new credential dialog box, give your API key a name and select Harvest from the Type dropdown menu. When finished, click Create.
On the Manage API Key Permissions page, provide the following permissions to the Harvest API key:
- Applications (all)
- Candidates (all)
- Job Stages (all)
- Jobs (all)
- Offers (all)
- Rejection Reasons (all)
- Scorecards (all)
- Tags (all)
- Users (all)
Click Update when finished.
Your Harvest API key for the Greenhouse/Searchlight integration is created and configured. Navigate to your newly created Harvest API key and click Copy.
Provide your Harvest API key to your Searchlight onboarding team so they can set up the integration.
Share User ID with Searchlight
In order for Searchlight to send completed reference data to Greenhouse Recruiting on your behalf, Searchlight will need the user ID of an existing Greenhouse user in your organization, or the user ID for a Greenhouse Recruiting user account that is created specifically for Searchlight. This user should have a Site Admin permission level so that Searchlight has permissions to send data back on any candidate.
Note: For more information on how to create a new user, click here.
To locate the user ID for either an existing user or for the new Searchlight-specific user if applicable, click the Configure icon in the upper right-hand corner and select Users from the left-hand panel.
From the Users page, click Export to Excel.
A spreadsheet will be downloaded to your computer. From the spreadsheet, navigate to the User ID column and copy the user ID value inline with your selected user.
Share the user ID with your Searchlight representative.
Add Searchlight Stage to Job’s Interview Plan
Once the Greenhouse/Searchlight integration is enabled for your organization, you will be able to add the Searchlight assessment as an Interview stage.
To do this for an existing job, navigate to a job (All Jobs > Job Name) and click Job Setup from the job navigation bar.
From the Job Setup page, navigate to Interview Plan on the left-hand panel. Scroll down the Interview Plan page and click + Add a Stage.
From the Add Stage dialog box, select the Searchlight stage. When finished, click Add to apply the stage to the job's interview plan.
Configure the Searchlight Stage
Once the stage has been added to the job's Interview Plan, click Edit.
Use the provided dropdown menu to choose assessments that you have previously set up in the Searchlight employer dashboard.
Select the appropriate assessment and assign at least one Greenhouse user to grade/review submitted assessments. When finished, click Save.
Note: Keep in the mind that all configuration of the assessment itself, as well as the email template, will need to be done on the Searchlight platform.
Send and Review the Test
When candidates are moved into the Searchlight interview stage, Greenhouse will display a Send Test link.
Note: When you send a test from Greenhouse, the interview instructions are actually sent by Searchlight.
The status of the assessment will be viewable in Greenhouse:
Once the candidate has submitted their test, the Interview Kit will contain a link to view the submitted test on Searchlight.
After you click on the View Report link within the Interview Kit on the candidate’s profile, you will be taken to a page where the URL is available to view the test results on Searchlight.
Request Additional Support
Additionally, Searchlight can integrate with the Harvest API to attach completed reference requests directly to the candidate’s Greenhouse profile. Please contact email@example.com if you would like this additional integration.
Please contact firstname.lastname@example.org for troubleshooting assistance regarding the integration.