Searchlight’s automated, gold-standard references and rich data analysis help companies hire top performers.
Searchlight reimagines professional references as a better way to increase the predictive validity of your hiring process. Our reference data can give you more confidence in your hires, double onsite-to-close rates, and develop custom coaching plans for your team.
We’ve conducted thousands of automated reference checks on behalf of our partners, so that they can make the best hires while reclaiming productive hours and building better, more diverse teams. All while providing exceptional candidate and reference experiences.
Greenhouse’s integration with Searchlight allows companies to initiate Searchlight’s automated reference checks from the Greenhouse application and view completed reference reports in a candidate’s Greenhouse profile. In this article, we will cover how to:
- Enable the Greenhouse/Searchlight Integration
- Create a Harvest API Key for the Greenhouse/Searchlight Integration
- Share an admin user ID with Searchlight to be able to send completed reference reports to Greenhouse
- Add Searchlight Stage to Job’s Interview Plan
- Configure the Searchlight Stage
- Send and Review the Test
Enable the Greenhouse/Searchlight Integration
To start, contact your Searchlight representative (email@example.com) to receive your API key. Once you have received your API key, click here to open a ticket with Greenhouse.
Note: Do not send the API key in this initial email. API Keys allow access to sensitive data and must be kept secret. If an API Key is shared in an email and your email is intercepted by a malicious third party or your email account is hacked, the hacker would be able to view and access your API Key. For this reason, we require API Keys to be shared securely using SendSafely, Greenhouse’s secure data transfer platform.
The Greenhouse Support Team will respond with a SendSafely link for you to enter your API key. A notification will be sent to the Greenhouse Support Team after you have entered your API key and they will email you to confirm that your API key has been set up in your account and your integration is enabled.
Create a Harvest API Key for the Greenhouse/Searchlight Integration
To create a Harvest API key for the integration, click on the Configure icon in the upper right-hand corner. Navigate to Dev Center on the left-hand panel.
From the Dev Center page, click API Credential Management.
From the API Credential Management page, click Create New API Key to generate the API key for Searchlight.
From the Create new credential dialog box, give your API key a name and select Harvest from the Type dropdown menu. When finished, click Create.
On the Manage API Key Permissions page, check ‘Applications’, ‘Candidates’, and ‘Users’. When finished, click Update
Your Harvest API key for the Greenhouse/Searchlight integration is created and configured. Provide your Harvest API key to your Searchlight onboarding team so they can set up the integration.
Share an admin user ID with Searchlight to be able to send completed reference reports to Greenhouse
In order for Searchlight to send completed reference data to Greenhouse on your behalf, we will need the userID of an existing Greenhouse user in your organization, or the userID Greenhouse user that is created specifically for Searchlight. This user should be a site admin so that Searchlight has permissions to send data back on any candidate.
To share the userId with Searchlight
- Click on the Configure icon in the upper right-hand corner for your Greenhouse dashboard.
- Navigate to Users on the left-hand panel.
- Click ‘Export to Excel’ on the right hand side.
When the Excel document is exported, there will be a column for the user ID.
Please share the following information with your Searchlight contact:
- User ID
- Harvest API key
Add Searchlight Stage to Job’s Interview Plan
Once the Greenhouse/Searchlight integration is enabled for your organization, you will be able to add the Searchlight assessment as an Interview stage.
To do this for an existing job, navigate to a job (All Jobs>Job Name) and click Job Setup from the Job navigation bar.
From the Job Setup page, navigate to Interview Plan on the left-hand panel. Scroll down the page and click + Add a Stage.
From the Add Stage dialog box, select the [COMPANY] stage. When finished, click Add to apply the stage to the job's interview plan.
Configure Edit Stage
Once the stage has been added to the job's interview plan, click Edit.
Use the provided drop-down menu to choose assessments that you have previously set up in the Searchlight employer dashboard (https://app.searchlight.ai/hirer).
Select the appropriate assessment and assign at least one Greenhouse user to grade/review submitted assessments. When finished, click Save.
Note: Keep in the mind that all configuration of the assessment itself, as well as the email template, will need to be done on the Searchlight platform.
Send and Review the Test
When candidates are moved into the Searchlight interview stage, Greenhouse will display a Send Test link.
Note: When you send a test from Greenhouse, the interview instructions are actually sent by Searchlight.
The status of the assessment will be viewable in Greenhouse:
Once the candidate has submitted their test, the Interview Kit will contain a link to view the submitted test on Searchlight.
After you click on the Interview Kit on the candidate’s profile, you’ll be taken to a page where the URL is available to view the test results on Searchlight.
Additionally, Searchlight can integrate with the Harvest API to attach completed reference requests directly to the candidate’s Greenhouse profile. Please contact firstname.lastname@example.org if you would like this additional integration.
Please contact email@example.com for troubleshooting assistance regarding the integration.