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Ai4JOBS by ThisWay

With the click of a button, REVEAL by Ai4JOBS ranks and scores all applicants for any job with little change to your workflow. Improve your time-to-fill job metrics and sourcing success rates by 47%. Greenhouse Recruiting’s integration with Ai4Jobs allows your organization to group candidates based on qualification metrics. In this article, we will cover how to:

 

Configure User Setup Permissions in Greenhouse Recruiting

In order to enable the Greenhouse/Ai4JOBS integration, you will need the developer permission Can manage ALL organization’s API Credentials.

Contact a Greenhouse user in your organization with Site Admin level permissions with the additional user-specific permission Can edit another user's advanced permissions to apply the API credential management permission to your account. Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon configure.png > Users > Your Name.

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The user with Site Admin level permissions should navigate to the Permissions panel on your user page and expand the Developer Permissions dropdown menu.

Select Can manage ALL organization’s API Credentials and Can manage and configure web hooks so that a check is in the checkbox. When finished, click Save.

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Repeat as necessary for any other user that should have access to set up the integration.

 

Create Harvest API Key for the Greenhouse/REVEAL Integration

To create a Harvest API key for the integration, click on the Configure icon configure.png in the upper right-hand corner. Navigate to Dev Center on the left-hand panel.

From the Dev Center page, click API Credential Management.

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From the API Credential Management page, click Create New API Key to generate the API key for Ai4JOBS.

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From the Create new credential dialog box, give your API key a name and select Harvest from the Type dropdown menu. When finished, click Create.

Navigate to your newly created Harvest API key and click Copy. Send the copied Harvest API key to support@thiswayglobal.com.

 

Retrieve Ai4Jobs Endpoint URL and Secret Key

When the Ai4Hovs support team receives the Harvest API key, they will send you two pieces of information necessary to finish the integration:

  • Ai4JOBS Endpoint URL
  • Ai4JOBS Secret Key

Copy both pieces of information to utilize in the next step of the configuration process.

   

Configure Web Hooks to Complete Greenhouse/REVEAL Integration

With Ai4JOBS' endpoint URL and Secret Key copied, your organization is ready to finish the integration configuration by setting up 13 different web hooks.

Note: We will cover how to configure one of the necessary web hooks. Please repeat the steps in the section for the remaining web hooks based on information found in this table

To enable the integration, click the Configure icon configure.png in the upper right-hand corner and navigate to Dev Center on the left-hand panel.

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From the Dev Center page, click Web Hooks. Click Web Hooks from the subsequent page.

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You will be directed to a new page where you Create a New Web Hook. From this page provide the following details:

  • Name: Refer to the table
  • When: Refer to the table
  • Endpoint URL: The Endpoint URL received from Ai4JOBS
  • Secret Key: The Secret Key received from Ai4JOBS
  • Error recipient emailsupport@thiswayglobal.com
  • Disabled: No

When finished, click Create Web hook.

Note: This process should be repeated a total of 13 times. 

 Name  When  Endpoint URL  Secret Key Error recipient email   Disabled 
Application Submitted Candidate has submitted application  received from Ai4JOBS  received from Ai4JOBS support@thiswayglobal.com  No
Application Updated  Application Updated  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com  No
Job Post Deleted  Job Post Deleted  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com  No
Job Approved  Job Approved  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com  No
Candidate Delete  Delete Candidate  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com  No
Job Post Updated  Job Post Updated  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com  No
Prospect Created  Prospect Created  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com  No
Candidate Update  Candidate or Prospect Updated  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com  No
Candidate Merged  Merged Candidate  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com  No
Job Updated  Job Updated  received from Ai4JOBS  received from Ai4JOBS support@thiswayglobal.com   No
Job Created  Job Created  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com   No
Job Post Created  Job Post Created  received from Ai4JOBS  received from Ai4JOBS  support@thiswayglobal.com   No

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Utilize REVEAL Matching Functionality

To use Ai4JOBS' REVEAL matching functionality, click All Jobs from the navigation bar. 

Navigate to a job on the subsequent list and click the number underneath the Candidates column.

Expand the Profile Details filter panel on the left-hand side and select an Ai4JOBS group from the Candidate Tag dropdown menu to sort candidates.

  • Ai4JOBS_group_1 = Most Qualified
  • Ai4JOBS_group_2 = Very Qualified
  • Ai4JOBS_group_3 = Qualified
  • Ai4JOBS_group_4 = Somewhat Qualified

 

Next Steps/Troubleshooting

For any questions about your setup and configuration, contact support@thiswayglobal.com and they’ll make sure you’re fully set up and properly connected. If you need immediate assistance with troubleshooting, feel free to contact ThisWay Global support at (512) 212-4065, Mon-Fri, 8am-5pm US Central.