Permissions: Site Admin who can see private notes, salary info, manage offers, request approval, and approve jobs / offers, and Job Admin who can view and edit private job fields and approve / request approval on jobs

Product tier: Available for Advanced and Expert subscription tiers

Configuring a notification list for a completed job approval allows your organization to automate internal communication to select team members when a job is approved for candidate recruitment.

Add users to the notification list for completed job approval

To add users to the notification list for completed job approval, click Jobs on your navigation bar and select a job from the list.

Screenshot of Jobs > Single job highlighted

Click Job Setup and navigate to Notifications on the left.

Screenshot of Job Setup > Notifications

Scroll to the Approval Notifications section and click Configure beside Approved to Start Recruiting.

Screenshot of Configure approved to start recruiting notification

Note: The text of the email notification indicating a job has been approved cannot be edited.

By default, the user who initially requested the job approval is the only user who automatically receives a notification when the job is approved to start candidate recruitment.

Click the Participants dropdown and select the appropriate person. You can select a person by name, or you can select the hiring managers listed on the job's hiring team.

Note: Only users who have appropriate permissions on the job populate in the dropdown.

Repeat as necessary for other users who should be notified when the job is approved to start recruiting. When finished, click Save.

Screenshot of add participants to approved to start recruiting notification

Remove users from the notification list for completed job approval

To remove users from the notification list for when a job is approved for candidate recruitment, navigate to the name of a user listed in the Participants dropdown and click X to the right of their name.

Repeat as necessary for other users and click Save when finished.

Screenshot of remove participants from approved to start recruiting notification

Notification list for completed two-stage job approvals

For organizations using a two-stage approval process for a job, the following users are notified when the first stage of the process is complete:

When the second stage of the approval process is complete, the user who initially requested the approval is automatically notified. It is not possible to have additional users notified when the second stage of approvals is completed.