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One-Stage vs Two-Stage Job Approvals

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Job approvals is a feature for organization's who want greater control over when a job is opened for candidate recruitment. Once configured, jobs will open in Draft mode and will require authorization from select users before they can be Opened for candidate recruitment. Greenhouse Recruiting supports two different job approval workflows:

In this article, we will cover the details of each workflow.

 

One-Stage Job Approval

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* Number of approvers is dependent on how approvals is configured

With a one-stage job approval flow enabled, any newly created job will open as a Draft instead of being immediately available for candidate recruitment. Users configured to be job approvers will be notified that the new job is pending approval.

Note: There can be multiple approvers assigned to an approval flow and can be configured sequentially or non-sequentially in. Additionally, approvers can be assigned by office or department. 

Once the final necessary user approves the job, it will be opened for candidate recruitment with no other limitations on what can be done to it. Candidates can be hired immediately and any changes to Department, Openings, Custom Fields, etc. will never trigger re-approval.

Click here for more information on how to configure one-stage job approvals for your organization.

 

Two-Stage Job Approval

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* Number of approvers is dependent on how approvals is configured

With a two-stage job approval flow enabled, any newly created job will open as a Draft instead of being immediately available for candidate recruitment. Once the final user approves the job, it will be opened for candidate recruitment as Open (Approval Pending). However, unlike a one-stage job approval, a two-stage job approval requires a second approval process to generate an offer for a candidate.

Note: There can be multiple approvers assigned to an approval flow and can be configured sequentially or non-sequentially in. Additionally, approvers can be assigned by office or department. 

Additionally, any major changes to the job after the second stage approval is received will re-trigger the second stage of approvals again. Updates to Department, Openings, Custom Fields, etc. have to be made directly on the job’s Approvals tab and will trigger a new approval email to the second-stage approvers. This process ensures that the details of the job your organization is hiring for is always accurate and and aligned throughout the process.

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Note: Organizations who are serious about using openings as the system of record should always set up two-stage job approvals for their roles.

Click here for more information on how to configure two-stage job approvals for your organization.