OneSpan Sign provides a comprehensive suite of electronic signature solutions designed to streamline and secure the signing process for businesses of all sizes. With the OneSpan Integration Platform, Greenhouse customers can seamlessly integrate their Greenhouse solutions with OneSpan Sign to streamline creation and management of electronic signature agreements and transactions with ease. The OneSpan Integration Platform can support over 1,000 business applications, including popular tools like Salesforce, Google Workspace, and Microsoft Office, ensuring a smooth, efficient, and legally compliant signing experience.
The OneSpan Integration Platform also features pre-built integrations for rapid deployment, low-code/no-code development options, and robust security measures such as end-to-end encryption, multi-factor authentication, and access controls. Additionally, it complies with stringent security standards like ISO/IEC 27001, SOC2 Type II, and HIPAA, providing peace of mind that sensitive documents are always protected.
OneSpan’s integration with Greenhouse Recruiting allows HR teams to effortlessly manage electronic signature processes. They can initiate document signing without leaving the Greenhouse platform. Candidates and new hires can eSign from their own devices, with all signed documents stored and accessible directly within Greenhouse. This seamless integration makes it easy to send, store, and audit important documents like offer letters and onboarding forms. HR teams benefit from enhanced workflow efficiency, stronger compliance, and top-notch security standards. Streamline the hiring process and elevate document management with OneSpan and Greenhouse.
Note: Before enabling this integration, you’ll need to reach out to your OneSpan Customer Success Manager or write to sales@onespan.com if you're interested in learning more and testing or using the OneSpan Sign for Greenhouse integration. You can also request a demo via this form.
Create a Harvest API key
To configure the OneSpan Sign integration, you’ll need to create a Harvest API key.
Follow the steps in this article to create the key and verify that the permissions below are selected when configuring the OneSpan Sign integration.
Credentials
In the Create New Credential box, make the following selections:
- API Type: Harvest
- Partner: OneSpan or Unlisted Vendor
- Description: OneSpan Integration Platform Harvest API Key
Permissions
Verify that the following permissions are selected for the OneSpan Sign integration:
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Applications
- All permissions
-
Candidates
- All permissions
-
Offers
- All permissions
-
Users
- All permissions
Create a webhook
Next, you’ll need to create a webhook. Follow the steps in this article to create your webhook. Use the values listed below to configure the webhook:
- Name: OneSpan Sign Integration Platform when [name of event]
- When: Candidate has changed stage or Offer approved
- Endpoint URL: The Endpoint URL is dynamically generated and provided during setup with OneSpan professional services.
- Secret Key: The Secret Key is dynamically generated and provided during setup with the OneSpan professional services, it will match the Endpoint URL above.
Example of an Endpoint URL from the OneSpan Sign Integration Platform
Note: This event must match the value selected in the When field.
Example of a secret key from the OneSpan Sign Integration Platform
Use the OneSpan Sign integration with Greenhouse Recruiting
The OneSpan Sign integration streamlines the eSignature process during recruitment and onboarding. As a Greenhouse administrator, you can configure this integration to trigger automatically at any stage of the recruitment process or when an offer has been approved. OneSpan Professional Services and/or OneSpan support team will assist you to select & configure your desired workflow.
The following example will focus on the scenario when a job offer has been approved.
When a Greenhouse user creates an offer for a candidate, they fill in the required offer fields. Next, the user generates the offer letter and attaches any necessary documents. The Greenhouse user will then submit the offer for approval. Once the approver approves the offer, this launches the eSign process.
The OneSpan Sign integration collects the candidate’s information and documents that need to be signed. It creates a new OneSpan Sign Electronic Signature package. OneSpan Sign automatically sends a secure link for the signing ceremony to the candidate.
The candidate receives the email, opens the link to the OneSpan Sign signing ceremony page, and reviews and eSigns the documents.
Admins: During the initial setup of the OneSpan Sign integration, you can customize the signing ceremony page to match your company’s branding. Additionally, you can enable user authentication and identity verification before document signing. These options apply to all transactions created through the integration.
Once the candidate signs the documents, the Greenhouse offer process is automatically marked as “Hired”. The OneSpan Sign transaction identifier is added to the candidate’s offer, and the signed PDF and Evidence Summary report are bundled in a single zip file under the Offer Documents section of the process.
Additional resources
For additional information or troubleshooting not covered here, reach out to support@onespan.com or visit our community site at https://community.onespan.com or our support site at https://support.onespan.com.
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