A high volume of applications can put stress on even very structured and efficient hiring processes. Application limit rules help you limit the amount of repeat applications your job posts get, so your team can focus on reviewing applications from qualified and interested candidates.
Video walkthrough
Create a new application limit rule
Before getting started, turn on auto-merge if it's not already on for your organization. To enable auto-merge, click the Configure > on your navigation bar and then click Organization on the left. From the Organization page, toggle the button next to Auto-Merge Candidates to ON.
To add a new rule, click Configure > Job Boards & Posts.
Click Create rule.
First, give a descriptive name to your new rule.
Choose which department or departments the rule will apply to. The rule will limit repeat applications for all jobs within those departments.
There are two ways you can restrict applications: Limiting by frequency, and preventing rejected candidates from reapplying to jobs they've already been rejected from.
To restrict by frequency, check the box labeled Restrict applications over a period of time, enter the number of applications a candidate can submit, and then enter the number of days they have to submit those applications.
Within the same rule, you can also prevent rejected candidates from reapplying to jobs they have already been rejected from. Specify the number of days that must pass before a rejected candidate can submit another application.
When candidates submit applications that break your rules, their applications will be automatically moved to the "rejected" category and marked as "blocked by auto reject rule."
To send a rejection email to rejected candidates, check the box labeled Send a rejection email to affected candidates. Then, choose the email template you want to use and set the timing for when the email should be sent.
Delete a rule
Find the rule you'd like to delete on the Application limit rules page and click on the rule's name. Then, navigate to the bottom of the page and click Delete rule.
Rule conflict resolution
In cases where two rules seem like they may apply to a job and conflict, Greenhouse Recruiting will choose the most granular rule.
Example: If you have a rule that applies to the Sales department and a rule that applies to Sales Operations, which is a sub-department of Sales, Greenhouse Recruiting will choose the rule that applies to Sales Operations.
Cases where application limit rules won't apply
Applications added to Greenhouse Recruiting through any of these methods won't be affected by application limit rules:
- Referrals
- Internal candidates
- Agency submissions
- Applications added using the Greenhouse Recruiting Chrome extensions
- Prospect applications
- Anonymized candidates
- Applications created using Harvest API or Ingestion API