How do I set up a new job?

From the All Jobs Dashboard, click the + New Job button, which is located toward the top of the page on the right. Only users with the permissions for Can create new jobs and request job approvals will be able to create a new job.
 
If you've created jobs in the past and want to start with an existing hiring plan (i.e. Candidate Scorecard, Interview Plan, and Job Post), click Copy from an existing job. From there, click through each step in the job creation process to review the setup and make changes where necessary.
 
If you are just getting started with Greenhouse, choose Sample Template from our list, and then follow the prompts to customize the Job Name & Info, Candidate Scorecard, Interview Plan, and Sourcing Plan. Keep in mind that this templates are only there to help you get started and won't have any impact on how the job will display externally. 
 
After you create at least one job, you will be able to choose the Copy from an existing job option going forward.
 
 
 
 
 
 
 

Keywords: All Jobs, Job, Jobs, New Job 

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Comments

  • Avatar
    Nicholas Demarco

    When I create a new job from scratch, I am asked to use the 'sample template' or the 'blank template'. Yet, I can find no instructions, links, etc. to create, update or delete new job templates.

  • Avatar
    Murphy

    Hi Nick,

    Instead of adding a template to this list, you can just start out a new job by creating a copy of an old one. This will import all the job information from the old job into the setup form so you can adapt it and make changes.

    Please let us know if you have any other questions!

    Thanks,
    Murphy

  • Avatar
    Nicholas Demarco

    Thanks, Murphy. Then what is the template portion for? I see no documentation on it and no mention in my setup checklist from Kathrine.

    I also hear you're the guy for setting up parties. How'd All Hands go?

  • Avatar
    Murphy

    Hi Nick,

    Choosing Sample Template just throws some content in the Scorecard and Interview Plan for that job to give you an idea of how it might look. Blank leaves this stuff out, since you'll likely have a good idea of how to do it after you set up a job the first couple times.

    The all-company day was great, thanks! It's always hectic when everyone s here, but it was a lot of fun. Hopefully we'll have some photos to share shortly!

    Let me know if we can help with anything else!

    Thanks,
    Murphy

  • Avatar
    Liz Lewine

    Hello - I'm brand new to Greenhouse and am trying to create a new job. I can't figure out where to copy and paste the JD. Please help. Thanks

  • Avatar
    Thai Win

    Hi Liz,

    When creating a new job there are four distinct phases in the process: Job Info, Scorecard, Interview Plan, and Job Post. You can track which phase you're on at the top of the page when you've started creating a new job either from scratch or from a copy of an existing job.

    The very last phase: "Job Post" will be where you can paste the Job Description inside the Description textbox.

    In the event that you need to edit your JD after creating the job, you can go into:

    The Job you've created --> Job Setup --> Job Post --> Edit

    Let me know if this helps and if you have any more questions! :)

    Best,
    Thai
    .

  • Avatar
    Hernan Facal

    Hi,

    When creating a new job, where I can upload the job description on each job? Notes? Thanks.

  • Avatar
    Jess Bertubin

    Hi Hernan,

    Thanks for writing in!

    For non-confidential jobs, the job description can be uploaded when creating the job post. This can be done by navigating to the job > Job Setup > Job Post > Edit > Description. After filling out all the information, click Preview > Save.

    If you have any follow up questions, feel free to reach out to support@greenhouse.io​ and we'll be happy to assist!

    Best,
    Jess

  • Avatar
    Melissa Au

    Hi there,
    I started to create a New Job and then selected 'Save for Later'. Where can I find my draft Job to complete it?
    Thanks,
    Melissa

  • Avatar
    Ryan Artha

    Hi Melissa!

    You can find the draft in you're "All Jobs" page and filter the status to "Draft". The draft should then populate in the list on the page.

    Feel free to chat in or email us at support@greenhouse.io if you have any other questions!

    Best,

    Ryan

  • Avatar
    Anthony Kogan

    Hello. How do I refresh an existing job posting so that each job board I linked them in (indeed, glassdoor) will have today as the posting date instead of when the job was created initially, 30 days ago. Thanks!

  • Avatar
    Jess Bertubin

    Hi Anthony,

    Thanks for writing in!

    With free job boards like Indeed and Glassdoor, there isn't a way to refresh the jobs unless you buy one of their paid ads or manually re-post the job within the actual job board and using a custom tracking link. This is because we're bound to their parameters, which only allows job posts to be indexed once.

    Happy to clarify any of the above or answer any further questions if you'd like - feel free to email us at support@greenhouse.io to do so!

    Best,
    Jess

  • Avatar
    Anthony Kogan

    Hi Jess, thanks for responding.

    We already have a separate Indeed account. Is there a way to link our Greenhouse and Indeed accounts beyond just job board integration feature?

  • Avatar
    Jess Bertubin

    Hi Anthony,

    In addition to indexing to Indeed automatically, Greenhouse offers the following integrations with Indeed:

    Tracking codes:
    https://greenhouse.zendesk.com/hc/en-us/articles/203939049

    Indeed Prime:
    https://greenhouse.zendesk.com/hc/en-us/articles/211503226

    Happy to follow up with more information if you'd like - feel free to email us at support@greenhouse.io!

    Best,
    Jess

  • Avatar
    Elizabeth Milam

    Hi there - Is there a way to close a draft job, if we were just setting it up as a test?

    Thanks!

  • Avatar
    Jess Bertubin

    Hi Elizabeth,

    Thanks for writing in!

    A draft job can be closed by navigating to the job > Job Setup > Job Info. From there, click the pencil icon next to Status and change it from Draft to Closed.

    Feel free to reach out directly for follow up questions to support@greenhouse.io!

    Best,
    Jess

  • Avatar
    Jacky Spalek

    Hi there

    I want to post a new job and use our master template to copy from. Unfortunately, when I click on copy from existing role, it only gives me my roles and not the master templates. Where can I find our company's master templates, please? Other users get them when clicking on copy from existing role.

    Thanks,
    Jacky

  • Avatar
    Jess Bertubin

    Hi Jacky,

    Thanks for writing in!

    This looks like something that may need further investigation. I'm emailing you now to do that so look out for that message shortly!

    Best,
    Jess

  • Avatar
    Rowena Luk

    Hi There,

    I played around with creating a new job by clicking on "+ New Job". I did not finish or publish those jobs.

    Now I'd like to find those jobs and finish setting them up, or delete them. Where do I find those jobs that I started but didn't finish? I don't see them in https://app.greenhouse.io/alljobs. Do I go somewhere else on the site?

    Thanks!

  • Avatar
    Jess Bertubin

    Hi Rowena,

    Thanks for writing in! It looks like we had a ticket with you for this as well, but just for reference: When a job is created and has approvals pending, the job will be put in Draft mode. Additionally, the All Jobs dashboard defaults to show only Open jobs, which is why those jobs were not being displayed.

    The best way to find these jobs will be to click Filter > All/Draft jobs to display these jobs.

    Hope that helps! Feel free to reach out to support@greenhouse.io if you have further questions.

    Best,
    Jess

  • Avatar
    Kristen Hayward

    I think it would be great if I had the ability to edit the default job template.

  • Avatar
    Olivia Hirsch

    Hi Kristen,

    Thanks for writing in! I'm happy to provide this feedback to our product team! As a workaround, you could create a job to be specifically used as a template.

    I hope this helps! Please let us know if there is anything else our team can help with!

    Thank you,
    Olivia

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