Greenhouse Recruiting supports two types of HRIS integrations: one that exports jobs from Greenhouse Recruiting to your HRIS and one that imports jobs from your HRIS to Greenhouse Recruiting.
What is an HRIS integration?
An HRIS integration helps with data parity and integrity between Greenhouse Recruiting and your HRIS by syncing information between the platforms.
Benefits
Whether you use Greenhouse Recruiting or your HRIS as your source of truth on data, HRIS integrations provide a variety of benefits, including streamlined recruiting workflows, reduced duplicative data entry, and automatic system alignment, saving your team time and avoiding human errors.
Use cases
- You can maintain office and department structures. HRIS integrations allow you to import your organizational structure into Greenhouse Recruiting, so your teams don't have to spend time replicating exact configurations.
- You can maintain user accounts across platforms. You can sync user accounts from your HRIS to Greenhouse Recruiting, reducing the need for IT or security tickets.
- You can maintain custom fields and metadata. All organizations are unique. Our custom options sync helps you customize the information you share between your HRIS and Greenhouse Recruiting so the same data is reportable across platforms.
- You can create and update jobs between platforms. Depending on your business needs, you can export jobs created in Greenhouse Recruiting to your HRIS, or you can import jobs created in your HRIS to Greenhouse Recruiting.
Note: If you use Workday®️ as your HRIS, we recommend HRIS Link.
Job export workflow
We recommend the just-in-time position export integration if jobs or positions don't need to be approved in your HRIS before being opened for recruiting, or if your business processes allow you to create jobs or positions outside of your HRIS.
With this approach, jobs are created, approved, and maintained in Greenhouse Recruiting, and Greenhouse Recruiting is the source of truth for your job data. Your recruiters will run their recruiting processes in Greenhouse Recruiting, update job info and attributes in Greenhouse Recruiting as needed, and move candidates through the interview process. If you need, you can update jobs based on information in your HRIS. Then at the time of a candidate hire, all the latest job data will be exported to your HRIS along with application, candidate, and offer data.
Job import workflow
If your organization needs all jobs to be created or approved in your HRIS, we recommend a Harvest API or webhook job import integration approach.
Using this workflow, positions or requisitions are created, approved, and maintained in your HRIS so that your HRIS is the source of truth for your job data. Your recruiters could also initiate job creation in Greenhouse Recruiting, but subsequent updates to the job would come from information that's hosted in your HRIS.
Note: Greenhouse Recruiting is not sponsored by, affiliated with, or endorsed by Workday®️.