Interview Kit link

The interview kit link allows interviewers to access the scorecard from their calendar invite. When a valid interview kit is included in an external calendar invite (and your organization's Greenhouse scheduling email address is added as a guest) the interview will map to the correct candidate profile and correct interview. If a user needs to be sent the interview kit link, you can generate it from the candidate profile. Hover over the name of the interview>click on the small square icon that appears > click on this icon, and you will be taken to the interview kit. The URL of this page can be sent to the interviewer for accessing the scorecard and can be used in the Details section of the calendar invite to update the interview.

Click here to learn more about interview kits. 

Requisition ID vs Opening ID

Each job has a unique Requisition ID. Additionally, a job can have multiple openings, and each opening can have an Opening ID. For example, you have one job open for a Technical Support Specialist, and you plan to hire three people for this role. The role, Technical Support Specialist, will only have one Req ID, however, each opening can have a unique Opening ID. In this case, there is one Req ID and three Opening IDs with their own unique open and close date. 


Click here to learn more about requisition and opening IDs. 

Permissions vs Hiring Team Role

The permission levels provide general parameters for what access, abilities, and responsibilities a user has within Greenhouse Recruiting.

A user's permission level can be one of the following:

  • Basic
  • Job Admin (per job basis)
  • Site Admin

The hiring team roles determine the responsibilities users have for the job. Users will need access to a job before they can be assigned a role. For example, the hiring manager needs to be granted access to the job before they are assigned as the hiring manager. 

The following roles are granted to the hiring team:

  • Recruiter
  • Coordinator
  • Sourcer
  • Hiring Manager

Their role determines if they are responsible for scheduling, hiring manager review, application review, sending scorecard reminders, and more.

Private fields vs private candidate

Certain fields, like salary, can be made private. Alternatively, an entire candidate profile can be made private. Each of these privacy settings are accessed by different permissions.

Site Admins with the user-specific permission Can see private notes, salary info, manage offers, request approval, and approve jobs/offers can view all private notes and candidate fields. 

Job Admins with the permission stripe Can view and edit private candidate and application fields can view the noted information for all candidates on jobs where they've been assigned this permission stripe. To access private notes, Job Admins need the permission stripe Can view and create private notes

The permission Can create and view private candidates / prospects is a user-specific permission for Site Admins and a permission stripe for Job Admins. This permission allows a user to view a candidate (or prospect) whose entire profile is marked as private