Common Greenhouse definitions

Interview Kit Link: The interview kit link allows interviewers to access the scorecard from their calendar invite. When a valid interview kit is included in an external calendar invite (and your organization's Greenhouse scheduling email address is added as a guest) the interview will map to the correct candidate profile and correct interview. If a user needs to be sent the interview kit link, you can generate it from the candidate profile. Hover over the name of the interview>click on the small square icon that appears>click on this icon and you will be taken to the interview kit. The URL of this page can be sent to interviewer for accessing the scorecard and can be used in the Details section of the calendar invite to update the interview.

 

Requisition ID vs Opening ID: Each job can have a unique Requisition ID. Additionally, a job can have multiple openings and each opening can have an Opening ID. For example, you have one job open for Customer Support Specialist and you plan to hire three people for this role. The role, Customer Support Specialist, will only have one Req ID, however each openings can have a unique Opening ID. In this case, there is one Req ID and three Opening IDs. Each Opening ID can have its own unique open and close date:

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Permissions vs Hiring Team Role: The permission level in Greenhouse determines what a user is able to view or access in the system. The user's role on the job determines what they are responsible for. A user will need access to a job before they can be assigned a role. A user's permission level can be Basic, Interviewer (per job basis), Job Admin (per job basis), or Site Admin.

Once the user has access to a job, they can be added to a Hiring Team role. These roles are Recruiter, Coordinator, Sourcer, or Hiring Manager. Their role will determine if they responsible for scheduling, hiring manager review, application review, sending scorecard reminders or more.

For example, if you'd like to add a user as a Hiring Manager on a role, they first need to be added to the role as a Job Admin or be a Site Admin. 

 

Private Fields vs Private Candidate: Certain fields, like salary, can be made private. Alternatively, an entire candidate profile can made private. Each of these privacy settings can be accessed by different permissions.

Site Admins with the user-specific permission Can see private notes, salary info, manage offers, request approval, and approve jobs/offers can view all private notes and candidate fields. 

Job Admins with the permission stripe Can view and edit private candidate and application fields can view the noted information for all candidates on jobs where they've been assigned this permission stripe. To access private notes, Job Admins need the permission stripe Can view and create private notes

The permission Can create and view private candidates / prospects is a user-specific permission for Site Admins and a permission stripe for Job Admins. This permission allows a user to view a candidate (or prospect) whose entire profile is marked as private