Permissions: Site Admin, and Job Admin who can email candidates / prospects

Product tier: Available to Advanced and Expert subscription tiers

When an interviewer sends a self-scheduling request, candidates can quickly complete it using the self-schedule link in their invitation email.

This article covers the candidate's experience when completing a self-schedule request. For more information on sending a self-schedule request to a candidate, click here.

Note: Self-scheduled interviews are different than availability requests through Google Calendar or Outlook 365. During availability requests, you can select multiple times that the interviewer can use to coordinate interviews. When self-scheduling an interview, you are selecting a single time to be added to the interviewer's schedule.

Self-schedule an interview

To complete a self-schedule request, open your request email and click the self-schedule link.

Screenshot of a self schedule request email

Select a date on the calendar and choose an option from the list of available times.

Screenshot of the self schedule calendar and time slots


  • Interviews can be scheduled up to 30 days in the future.
  • The candidate can choose from availability based on the interviewer's current availability on their Google Calendar or Outlook 365 calendar.
  • Available times are business hours, Monday to Friday, 9:00 AM to 5:00 PM, based on the interviewer's timezone.
  • Candidates cannot self-schedule an interview for the same day.

To view available times in your own time zone, select from the dropdown menu under the calendar.

When you finish, click the button in the bottom right corner of the page. Depending on whether your organization has enabled DE&I interviewing features, either the Next or Submit button will display.

Click Next to proceed to the Provide some additional details page.

Click Submit to complete your self-schedule request.

Screenshot of the next button on the self schedule page

Provide additional details

If an organization has enabled inclusion interviewing features, click Next and go to the Provide some additional details page. On this page, you'll have the option to record the pronunciation of your name and select your personal pronouns.

Record your name

To record a name pronunciation, click Record.

Screenshot of the record name section

If this is your first time recording in Greenhouse Recruiting, you may need to click Allow to give Greenhouse permission to their microphone.

Screenshot of the use your microphone window

To remove or re-do a recording, click the Delete icon.

Select your pronouns

You can also select their personal pronouns using the available options. If none of the options apply, selecting Prefer to self-describe shows a free-text field where other options can be entered.

Screenshot of the self describe option in the add personal pronouns section

When you finish, click Submit.

When the request finishes, a confirmation email will be sent to the same address that received the self-schedule link. If you lose the confirmation or do not receive the email, go back to the self-schedule request link and click Resend Confirmation Email.