Permissions: Site Admin, and Job Admin who can email candidates / prospects

Product tier: Available to Advanced and Expert subscription tiers

When an interviewer sends a self-scheduling request, candidates can quickly complete it using the self-schedule link in their invitation email.

This article covers the candidate's experience when completing a self-schedule request. For more information on sending a self-schedule request to a candidate, click here.

Note: Self-scheduled interviews are different than availability requests through Google Calendar or Outlook 365. During availability requests, you can select multiple times that the interviewer can use to coordinate interviews. When self-scheduling an interview, you are selecting a single time to be added to the interviewer's schedule.

Self-schedule an interview

To complete a self-scheduling request, open your request email and click the self-schedule link.

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Select a date on the calendar and choose an option from the list of available times.

Note:

  • Interviews can be scheduled up to 30 days in the future.
  • The candidate can choose from availability based on the interviewer's current availability on their Google Calendar or Outlook 365 calendar.
  • Available times are business hours, Monday to Friday, 9:00 AM to 5:00 PM, based on the interviewer's timezone.
  • Candidates cannot self-schedule an interview for the same day.

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To view available times in your own time zone, select from the dropdown menu under the calendar.

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After you've selected a date and time, click Submit interview time to schedule the interview.

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When the request finishes, a confirmation email will be sent to the same address as the link. If you lose the confirmation or do not receive the email, navigate back to the self-schedule request link and click Resend Confirmation Email.

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Choosing pronouns and name recording

If your organization is using inclusion interviewing features, candidates have the option to record their name and personal pronouns when completing a self-schedule request.

To record a name pronunciation, click Record.

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If this is the first time you are recording in Greenhouse Recruiting, you may need to click Allow to give Greenhouse permission to use your microphone.

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To remove or re-do a recording, click the Delete icon.

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Candidates can also select their personal pronouns using the available options. If none of the options apply, selecting Prefer to self-describe shows a free-text field where other options can be entered.

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Once these steps are completed, click Submit interview time to complete the request.