Permissions: Job Admin or higher

Product tier: Available to all subscription tiers

TitanHouse is a game-changing platform that matches tech-focused sales professionals with their next great job. With TitanHouse, tech sales employers build incredibly detailed job profiles while tech sales professionals build their unique sales-centric career profile. TitanHouse matches the two together and ranks the best candidates for employers and the best jobs for candidates.

Greenhouse Recruiting’s integration with TitanHouse allows TitanHouse employers to receive Titans’ job applications directly into Greenhouse Recruiting when a Titan applies. All available candidate information is automatically populated in Greenhouse Recruiting, including contact information, social media links, and their resume document.

In this article, we will cover:

Create a user account for TitanHouse in Greenhouse Recruiting

In order to enable the Greenhouse Recruiting / TitanHouse integration, a new user account in Greenhouse Recruiting is needed. This account is used only for behind-the-scenes purposes, such as TitanHouse’s job application submissions.

Note: In order to add new users, you must be a Site Admin, or a Job Admin with the user-specific permission Can invite new users to Greenhouse and reactivate disabled users. Read more here.

To create the user account, navigate to the Configure icon Configured_Icon.png from any Greenhouse page, then click Users on the left side of the page.

Configure_-_Users_Master.png

On the the subsequent page, click + New Users.

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From the Add New Users page, enter an email address for the new user account like titanhouse@yourcompany.com. The email address should be within your organization’s domain, but it does not have to be a working email address.

TitanHouse___User.png

Next, click Assign beside Site Admin permissions to assign the user as a Site Admin, which will allow TitanHouse to submit applications for all jobs in your organization's Greenhouse Recruiting account.

Alternately, you can click Assign beside Job Admin permissions to assign the user as a Job Admin, which will allow TitanHouse to submit applications only for specific jobs. If choosing this method, your organization's Site Admin will need to enable access on a per-job basis for the Job Admin user.

After selecting the appropriate permission level, uncheck Send invitation email, then click Save.

TitanHouse.png

You have now successfully created a user account for the Greenhouse Recruiting / TitanHouse integration.

Create a Partner API key for the Greenhouse Recruiting / TitanHouse integration

Note: In order to create a Partner API key, you will need to be a Job Admin or higher with the user-specific permission Can manage Job Board API related credentials and Can manage ALL organization's API credentials.

To create a Partner API key for the integration, click on the Configure icon Configured_Icon.png in the upper right-hand corner. Navigate to Dev Center on the left-hand panel.

Configure_-_Dev_Center.png

From the Dev Center page, click API Credential Management.

API_Credential_management.png

From the API Credential Management page, click Create New API Key.

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From the Create new credential dialog box, give your API key a name and select Candidate ingestion from the Type dropdown menu. Next, select TitanHouse from the Partner dropdown menu. When finished, click Create.

TitanHouse_API_key.png

In the subsequent dialog box, click Copy to save your Partner API key to your clipboard. Store the API key in a secure location to provide to TitanHouse in the next step. Click I have stored the API Key once you have copied and saved the key.

Note: You cannot access the full API key again after clicking I have stored the API Key. If you lose your API key and need to access it later, you must create a new API key, provide it to the integration partner, and then revoke access to the original key.

Your Partner API key for the Greenhouse Recruiting / TitanHouse integration is now created and configured for the next step.

Setup Greenhouse Recruiting job application submission on TitanHouse

Login to your TitanHouse account and click Dashboard at the top-left of the toolbar.

TitanHouse_UI.png

Next, click Edit beside the Company Page pane on the left. Then click Edit... at the top-right of the Company Profile Preview page.

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Find the field labeled ATS Provider and click Greenhouse.

Find the field labeled ATS Username, and enter the email address for the user account created in Greenhouse Recruiting in the previous setup step.

Next, find the field labeled ATS API Key and paste the Partner API key created in the previous setup step.

Finally, ensure Submit Titan job applications to ATS is checked.

TitanHouse_UI_3.png

When complete, click Save & Next.

Retrieve the job ID in Greenhouse Recruiting

In order to route applications from TitanHouse to a job in Greenhouse Recruiting, you'll need to retrieve the job's job ID in Greenhouse Recruiting.

Click All Jobs from any Greenhouse page, then select or search for the job you wish to sync to TitanHouse. Click the job name.

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On the Job Dashboard, note the URL in your browser bar, and copy/paste the number at the end of the address to a clipboard or notepad. This is the job ID. Leave this tab or window open for now.

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In the example above, the job ID is 1234567890.

Setup job application submission on TitanHouse

The next step of the setup process is dependent on whether the TitanHouse job is currently published or not.

If the TitanHouse job is not published

Login to TitanHouse and open the Publish Job dialog.

Click Job Listings at the top-center of the toolbar.

Select the desired job under Open Jobs on the left.

Click the Publish button on the right. Continue below.

If TitanHouse job is already published

Login to TitanHouse and click Job Listings at the top-center of the toolbar.

Select the desired job under Open Jobs on the left.

Click the Menu icon (three lines) at the top-right, then select View and Edit Job Overview.

Click Manage Application Process.

Ensure the Apply on Titanhouse button is checked.

Ensure the Submit Titan job applications to ATS button is checked.

In the ATS Job ID field, paste the Greenhouse Recruiting job ID from the previous setup step.

Click Publish.

TitanHouse_UI_4.png

The Greenhouse Recruiting / TitanHouse integration is now configured for the job.

View Titan applications in Greenhouse Recruiting

Applicants from your job will appear on the All Candidates tab of the job in Greenhouse Recruiting.

To view the link between a Titan application on TitanHouse, click Job Listings from the top-center of the toolbar. Select the desired job under the Open Jobs pane on the left. Click the Applied tab.

On the Titan card, under Activities find the 'Titan Applied' entry, and click on the Greenhouse application link. This will open the Titan's candidate application on Greenhouse Recruiting in a new tab.

TitanHouse_candidate.png

Additional resources

For questions or assistance not covered here, reach out to TitanHouse Support at techsupport@titanhouse.com.