Hireflow automates your outbound recruiting on LinkedIn by finding and sending emails and follow-ups directly to prospects' inboxes. With Hireflow and our AI Sourcer, you are able to automate your workflow and passively source candidates so you can focus on hiring the best!

Greenhouse Recruiting's integration with Hireflow allows you to transfer prospects sourced using Hireflow into your Greenhouse Recruiting ATS so you can easily track all of your candidates in one place.

In this article:

Configure user permissions in Greenhouse Recruiting

In order to enable the Greenhouse Greenhouse / Hireflow integration, you will need to have the developer permission Can manage ALL organization's API Credentials in Greenhouse Recruiting.

Contact a Greenhouse user in your organization with Site Admin level permissions with the user-specific permission Can edit another user's advanced permissions to apply the API credential management permission to your account.

Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon   > Users > Your Name.

Configure___Users___edit_user.png

The user with Site Admin level permissions should navigate to the Permissions panel on your user page and expand the Developer Permissions dropdown menu. 

Select Can manage ALL organization's API Credentials so that a check is in the checkbox. When finished, click Save.

Repeat as necessary for any other user that should have access to set up the integration.

Create a Harvest API key for the Greenhouse Recruiting / Hireflow integration

To create a Harvest API key for the integration, click on the Configure icon in the upper right-hand corner. Navigate to Dev Center on the left.

From the Dev Center page, click API Credential Management.

API_Credential_management.png

From the API Credential Management page, click Create New API Key to generate the API key for Hireflow.

Make the following selections in the Create New Credential window:

  • API Type: Harvest
  • Partner: Hireflow
  • Description: Hireflow Harvest API Key

When finished, click Manage Permissions to generate the Harvest API key and automatically assign it the appropriate permissions required by Hireflow.

Click Copy to save your API key to your clipboard. Store the API key in a secure location to provide to Hireflow in the next step. Click I have stored the API Key once you have copied and saved the key.

Note: You cannot access the full API key again after clicking I have stored the API Key. If you lose your API key and need to access it later, you must create a new API key, provide it to the integration partner, and then revoke access to the original key.

On the subsequent page, confirm the following permissions are assigned to your new API key.

Select permissions

On the Manage API Key Permissions page, select the following permissions:

Candidates

  • Get: Retrieve Candidate
  • Get: List Candidates
  • Patch: Edit Candidate
  • Post: Add Candidate
  • Post: Add Note
  • Post: Add E-mail
  • Post: Add Attachment
  • Post: Add Application
  • Post: Add Education
  • Post: Add Employment
  • Post: Add Prospect
  • Put: Anonymize Candidate

Users

  • Get: Retrieve User
  • Get: List Users
  • Get: List User Job Permissions
  • Get: List User Future Job Permissions

Email Templates

  • Get: Retrieve Email Template
  • Get: List Email Templates

Jobs

  • Get: Retrieve Job
  • Get: List Jobs

Sources

  • Get: List Sources

Education

  • Get: Get degrees
  • Get: Get disciplines
  • Get: Get schools

When finished, click Save.

If any of the permissions above are not checked, place a check in the box next to the appropriate permission. Click Save when finished.

Your Harvest API key for the Greenhouse Recruiting / Hireflow integration is created and configured.

Enable the integration on Hireflow

Log into Hireflow, hover over your name in the top right corner, and select Settings .

Scroll down to “Greenhouse” and enter the API key from the previous step.

Click Save when finished.

Use the Hireflow integration with Greenhouse Recruiting

Once you have set up your Greenhouse Recruiting / Hireflow Integration you can customize how prospects show up in Greenhouse Recruiting.

When you are logged into Hireflow, go to the Campaigns page.

Enter a campaign by clicking Edit on the right side of the screen.

Scroll down to Applicant Tracking System (ATS).

Select the role you want to source in the Job menu.

You can choose if you want to add candidates to Greenhouse as prospects. You can also create tags to apply to the role such as: 'Growth Team Roles,' 'John E's Team,' and/or 'Hireflow.' These tags will show up in Greenhouse Recruiting alongside these prospects.

Click Save when finished.

The Hireflow / Greenhouse Recruiting integration on LinkedIn

When you are using Hireflow to source candidates on Linkedin you can see your previous interactions with them by clicking on the icon in the top right corner of the pop-out message.

Additional resources

For information not covered here, reach out to support@hireflow.ai.