Hireflow automates your outbound recruiting on LinkedIn by finding and sending emails and follow-ups directly to prospects' inboxes. With Hireflow and our AI Sourcer, you are able to automate your workflow and passively source candidates so you can focus on hiring the best!

Greenhouse Recruiting’s integration with Hireflow allows you to transfer prospects sourced using Hireflow into your Greenhouse Recruiting ATS so you can easily track all of your candidates in one place.

See the following sections for more information:

Configure user permissions in Greenhouse Recruiting

In order to enable the Greenhouse/Hireflow integration, you will need to have the developer permission Can manage ALL organization’s API Credentials in Greenhouse Recruiting.

Contact a Greenhouse user in your organization with Site Admin level permissions with the additional user-specific permission “Can edit another user's advanced permissions” to apply the API credential management permission to your account. Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon   > Users > Your Name).

The user with Site Admin level permissions should navigate to the Permissions panel on your user page and expand the Developer Permissions dropdown menu. 

Select “Can manage ALL organization’s API Credentials” so that a check is in the checkbox. When finished, click Save.

Repeat as necessary for any other user that should have access to set up the integration.

Create a Harvest API key for the Greenhouse/Hireflow integration

To create a Harvest API key for the integration, click on the  Configure  icon   in the upper right-hand corner. Navigate to  Dev Center in the left-hand panel.

From the Dev Center page, click  API Credential Management.

From the API Credential Management page, click Create New API Key to generate the API key for Hireflow.

Make the following selections in the Create New Credential window:

  • API Type: Harvest
  • Partner: Hireflow
  • Description: Hireflow Harvest API Key

When finished, click Manage Permissions to generate the Harvest API key and automatically assign it the appropriate permissions required by Hireflow.

Click Copy to save your API key to your clipboard. Store the API key in a secure location to provide to Hireflow in the next step. Click I have stored the API Key once you have copied and saved the key.

Note: You cannot access the full API key again after clicking I have stored the API Key. If you lose your API key and need to access it later, you must create a new API key, provide it to the integration partner, and then revoke access to the original key.

On the subsequent page, confirm the following permissions are assigned to your new API key.

Select permissions

On the Manage API Key Permissions page, select the following permissions:

  • Candidates section:
    • Get: Retrieve Candidate
    • Get: List Candidates
    • Patch: Edit Candidate
    • Post: Add Candidate
    • Post: Add Note
    • Post: Add E-mail
    • Post: Add Attachment
    • Post: Add Application
    • Post: Add Education
    • Post: Add Employment
    • Post: Add Prospect
    • Put: Anonymize Candidate
  • Users section:
    • Get: Retrieve User
    • Get: List Users
    • Get: List User Future Job Permissions
  • Email Templates section:
    • Get: Retrieve Email Template
    • Get: List Email Templates
  • Jobs section:
    • Get: Retrieve Job
    • Get: List Jobs
  • Sources section:
    • Get: List Sources
  • Education section:
    • Get: Get degrees
    • Get: Get disciplines
    • Get: Get schools

When finished, click Save.

If any of the permissions above are not checked, place a check in the box next to the appropriate permission. Click Save when finished.

Your Harvest API key for the Greenhouse/Hireflow integration is created and configured.

Enable the Integration in Hireflow

Log into Hireflow, hover over your name in the top right corner, and select Settings.

Scroll down to “Greenhouse” and enter the API key from the previous step.

Click Save when finished.

Use the Hireflow integration with Greenhouse

Once you have set up your Greenhouse/Hireflow Integration you can customize how prospects show up in your Greenhouse.

When you are logged into Hireflow, go to the Campaigns page

Enter a campaign by clicking Edit  on the right side of the screen

Scroll down to Applicant Tracking System (ATS).

Select the role you want to source in the Job menu.

You can choose if you want to add candidates to Greenhouse as prospects. You can also create tags to apply to the role such as: “Growth Team Roles”, “John E’s Team” and/or “Hireflow”. These tags will show up in your Greenhouse alongside these prospects.

Click Save when finished.

The Hireflow/Greenhouse Integration in LinkedIn

When you are using Hireflow to source candidates on Linkedin you can see your previous interactions with them by clicking on the icon in the top right corner of the pop-out message.

Need help?

Contact support@hireflow.ai for troubleshooting assistance regarding the integration.