Alooba is an analytics & data science skills assessment platform that empowers your talent team to deliver high quality candidates quickly and fairly. Validate your candidate’s skills before interviews with assessments customized to fit your role.
Greenhouse Recruiting's integration with Alooba allows you to seamlessly add Alooba assessments to your job's interview plan. In this article, we will cover how to:
- Enable the Greenhouse/Alooba Integration
- Add the Alooba Stage to a Job’s Interview Plan
- Configure the Alooba Stage
- Send and Review the Assessment
Enabling the Greenhouse/Alooba Integration
To start, contact your Alooba account manager (email@example.com) to receive your API key. Once you have received your API key, click here to open a ticket with Greenhouse or if logged in to your Greenhouse account, click the “Get help” widget in the bottom left of your screen.
You will be prompted to add a search topic in the help window. Search for “Alooba”, but keep in mind you will need to scroll through to select “No that answer was not helpful” after the recommended articles:
Select “Contact Support” to fill out the Support form:
Note: Do not send the API key in this initial email. API Keys allow access to sensitive data and must be kept secret. If an API Key is shared in an email and your email is intercepted by a malicious third party or your email account is hacked, the hacker would be able to view and access your API Key. For this reason, we require API Keys to be shared securely using SendSafely, Greenhouse’s secure data transfer platform.
The Greenhouse Support Team will send an email confirming the ticket has been created and may require account verification before they can receive your API key. The Greenhouse Support Team will respond with a SendSafely link for you to enter your API key. A notification will be sent to the Greenhouse Support Team after you have entered your API key and they will email you to confirm that your API key has been set up in your account and your integration is enabled.
Add Alooba Stage to Job’s Interview Plan
Once the Greenhouse/Alooba integration is enabled for your organization, you will be able to add the Alooba assessment as an Interview Stage.
To do this for an existing job, navigate to a job (All Jobs>Job Name) and click Job Setup from the Job navigation bar.
From the Job Setup page, navigate to Interview Plan on the left-hand panel, then click the Add stage button on the right.
From the Add Stage dialog box, select the Alooba stage then click Add to apply the stage to the job's interview plan.
Configure the Alooba Stage
Once the stage has been added to the job's interview plan, you can drag and drop it to the position of where you want to include the stage in the process. You will get the most value from Alooba near the top of the funnel.
Once it’s positioned at the top of your hiring process, click the pencil icon on the right to configure the Alooba assessment to use.
Use the provided drop-down menu to choose an assessment that you have previously set up in Alooba to send to Candidates for the job.
Select the appropriate assessment. There’s no need to enter any interview questions or grading instructions here. When finished, click Save.
Note: Keep in the mind that all configuration of the assessment itself will need to be done in Alooba directly.
Send Assessment invitation emails
When candidates are moved into the Alooba stage, Greenhouse will display a Send Test link.
If you want to send the assessment invitation to all new applicants, you will need to move them to the Alooba stage first. Go to All Candidates then filter them by Job and Stage, then you can select Bulk Actions, then Select All, then Edit Selected, then Move to Another Stage and select Alooba.
Once in the Alooba stage you will still need to get Greenhouse to trigger Alooba to send the assessment invitations. You can do this individually, or in bulk by filtering the candidate list by Job, and Alooba Stage, then select Bulk Actions, then Select All, then Edit Selected again, then Send Tests.
The Test will default to the one configured in the Alooba stage of the Job interview plan. Select who will be reviewing the results of the Alooba assessment and deciding on which candidates will move forward in your hiring process.
Note: When you send a test from Greenhouse, the interview instructions are actually sent by Alooba.
Management of the candidate’s assessment will need to be done within Alooba, where you will be able to see if the candidate has started the assessment, manage extensions, etc.
Once the candidate completes the Alooba assessment, if the assessment doesn’t require any manual evaluation the candidate’s results will be shown on the Candidate’s Interview Kit within Greenhouse.
If the assessment requires evaluation, this will need to be done within Alooba. As soon as the candidate’s assessment is evaluated within Alooba, the final score will be shown on the Candidate’s Interview Kit within Greenhouse.
When the candidate’s assessment is complete the View Report link will link back to the Alooba assessment results page, which will provide a detailed report of the candidate’s performance.
Please Contact Alooba for troubleshooting assistance regarding the integration.