Virtual scheduling is easier for both the candidate and your hiring team with Microsoft Teams.
Greenhouse Recruiting's integration with Microsoft Teams allows you to schedule with Outlook 365 and generate a Microsoft Teams video conferencing link during the standard interview scheduling process. Greenhouse Recruiting then automatically adds the Microsoft Teams link to the interviewer invites and the candidate interview confirmation email.
Enable the integration
To enable Microsoft Teams, enable the Outlook 365 integration. Once complete, you're ready to use Microsoft Teams.
Note: If Microsoft Teams isn't available for you when scheduling on Greenhouse Recruiting, it's possible your organization hasn't enabled Microsoft Teams on Outlook 365 for online meetings. The integration requires the permission 'Enable External access (allows guests from outside your organization to access your video conference links)' to be set up in Outlook 365 Admin settings. Contact your Outlook 365 Admin to adjust the settings in Outlook.
Use the integration
Schedule an interview with Microsoft Teams
To schedule a new interview and add Microsoft Teams, navigate to the interview on the Stages tab of the candidate profile, and click Schedule under your To-do's.
Note: When scheduling back-to-back interviews using the Schedule All function, a unique meeting link is generated for each selected interview. It isn't possible to share a single meeting link across multiple interviews. If your team prefers to use a single meeting link across multiple interviews, we recommend scheduling one interview through the integration, then copy the generated meeting link and manually paste it into the body of each additional interview.
Tip: To confirm you're scheduling to the intended Outlook 365 calendar, click the Settings icon at the top right of the Scheduling page.
On the scheduling page, enter the appropriate details in the Date, Time, Interviewers, and Resources fields.
When finished, click Schedule and Continue.
Next, click Add Video Conferencing.
Select Microsoft Teams from the dropdown.
Review the calendar invite email and settings for the scheduled interviewers and make any necessary changes.
When finished, click Send Invites at the bottom.
A unique video conferencing link will be added to the body of the interviewer invite after scheduling.
Greenhouse Recruiting will send a calendar invite for the interviews to the interviewers. Each calendar event includes the corresponding Microsoft Teams link.
If needed, the Microsoft Teams link can also be copied directly from the candidate's profile beside the interview. Click Copy meeting link and paste the link into any resources you need.
Send an interview confirmation to a candidate
Once an interview is scheduled, click Send interview confirmation at the bottom of the Stages tab to send a message to the candidate.
Note: If you're using a custom email template to send an interview invite to the candidate, you need to include the token {{INTERVIEW_SCHEDULE}} for the Microsoft Teams meeting link to be automatically added to the email.
Join an interview via Microsoft Teams
At the time of the interview, both the interviewers and the candidate can join the video conference by clicking the meeting link in the interview invite or the calendar event on their calendars.