Virtual scheduling is now even easier for both the candidate and the hiring team with our new integration with Microsoft Teams.
Greenhouse Recruiting's integration with Microsoft Teams allows you to schedule with Outlook 365 and generate a Microsoft Teams video conferencing link during the standard interview scheduling process. Greenhouse Recruiting then automatically adds the Microsoft Teams link to the interviewer invites and the candidate interview confirmation email.
Enable Microsoft Teams on interviews
To schedule an interview using Microsoft Teams, you'll need to ensure the following:
- The person scheduling the interview must have enabled the Outlook 365 integration.
- Your organization must support Microsoft Teams in its Outlook 365 configuration, which is managed outside of Greenhouse Recruiting.
Use Microsoft Teams with Greenhouse Recruiting
Schedule an interview with Microsoft Teams
To schedule a new interview and add Microsoft Teams, navigate to a candidate who requires scheduling (Candidates > Candidate).
From the candidate's profile, click Schedule Interview next to the interview to be scheduled. If you wish to schedule multiple back to back interviews, click Schedule All.
On the scheduling page, enter the appropriate details in the Date, Time, Interviewers, and Resources fields.
When you're finished editing the interview details, click Schedule and Continue.
Next, click Add Video Conferencing.
Select Microsoft Teams from the dropdown.
Review the calendar invite email and settings for the scheduled interviewers and make any necessary changes.
When finished, click Send Invites at the bottom.
A unique video conferencing link will be added to the body of the interviewer invite after scheduling.
Greenhouse Recruiting will send a calendar invite for the interviews to the interviewers. Each calendar event includes the corresponding unique Microsoft Teams link.
If needed, the Microsoft Teams link can also be copied directly from the candidate's profile beside the interview. Click Copy meeting link and paste the link into any resources you need.
Send an interview confirmation to a candidate
Once an interview is scheduled, send an interview confirmation email to the candidate.
From the candidate's profile, click Send Interview Confirmation.
Select a candidate interview confirmation template if needed, or edit the existing email text. By default, the body of the email is drawn from the Default Candidate Interview Confirmation Message template. When this template is used, the Microsoft Teams video conferencing link is added automatically to the body of the email and is also included in the calendar file attachment.
When finished, click Send Email.
Join an interview via Microsoft Teams
At the time of the interview, both the interviewers and the candidate can join the video conference by clicking the meeting link in the interview invite or the calendar event on their calendars.