Greenhouse Recruiting’s integration with Datapeople allows you to write effective and inclusive job descriptions proven to attract more qualified and diverse candidate pools, and push those descriptions back to Greenhouse with one click. It also allows you to seamlessly manage users and their permissions in Datapeople by mirroring their access from Greenhouse. In this article, we will cover how to:
- Configure User Setup Permissions in Greenhouse Recruiting
- Create a Harvest API Key for the Greenhouse/Datapeople Integration
- Sync job edits from Datapeople to Greenhouse
Configure User Setup Permissions in Greenhouse Recruiting
In order to enable the Greenhouse/Datapeople integration, you will need the developer permission Can manage ALL organization’s API Credentials.
Contact a Greenhouse user in your organization with Site Admin level permissions with the additional user-specific permission Can edit another user's advanced permissions to apply the API credential management permission to your account. Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon > Users > Your Name).
The user with Site Admin level permissions should navigate to the Permissions panel on your user page and expand the Developer Permissions dropdown menu.
Select Can manage ALL organization’s API Credentials so that a check is in the checkbox. When finished, click Save.
Repeat as necessary for any other user that should have access to set up the integration.
Create a Harvest API Key for the Greenhouse/Datapeople Integration
To create a Harvest API key for the integration, click on the Configure icon in the upper right-hand corner. Navigate to Dev Center on the left-hand panel.
From the Dev Center page, click API Credential Management.
From the API Credential Management page, click Create New API Key to generate the API key for Datapeople.
In the Create New Credential dialog box, make the following selections:
- API Type: Harvest
- Partner: Datapeople
- Description: Datapeople Harvest API Key
When finished, click Manage Permissions to generate the Harvest API key and automatically assign it the appropriate permissions required by Datapeople.
In the subsequent dialog box, click Copy to save your API key to your clipboard. Store the API key in a secure location to provide to Datapeople in the next step. Click I have stored the API Key once you have copied and saved the key.
Note: You cannot access the full API key again after clicking I have stored the API Key. If you lose your API key and need to access it later, you must create a new API key, provide it to the integration partner, and then revoke access to the original key.
On the subsequent page, confirm the following permissions are assigned to your new API key:
On the Manage API Key Permissions page, grant access to all “GET” scopes for the following endpoints: Applications, Candidates, Custom Fields, Departments , EEOC, Jobs, Job Openings, Job Posts, Job Stages, Sources, Users, and User Roles, as well as “PATCH” for Job Posts.
When finished, click Update.
If any of the permissions above are not checked, place a check in the box next to the appropriate permission. Click Save when finished.
Your Harvest API key for the Greenhouse/Datapeople integration is created and configured. Provide your Harvest API key to your Datapeople onboarding team so they can set up the integration, following the steps below:
- Log in to your Datapeople account at https://app.datapeople.io
- Select Integrations from the Account dropdown on the top right
- Submit your Email and API Key to Datapeople using the form
- You may encounter an “Account Maintenance” screen in Datapeople while your integration is in progress, and you will be notified when it is complete.
How to use the Datapeople Integration with Greenhouse
Sync Job Edits between Datapeople and Greenhouse
Datapeople -> Greenhouse
Greenhouse will accept edits to your job posts made in Datapeople with just a couple of clicks. While viewing a Greenhouse-connected Draft job in Datapeople, once you have finished making your edits:
- Click the “Sync” button
- Click once more to confirm
- The Job Title and Job Description from Datapeople have now been updated on the corresponding Job Post in Greenhouse.
Greenhouse -> Datapeople
Datapeople automatically checks Greenhouse every 20 minutes and syncs Jobs, Job Descriptions and Job Statuses.
Datapeople users and permissions:
Datapeople allows you to create an account using Google, LinkedIn or a custom email/password combination. When creating an account, regardless of method, you must use the same email that you use to access your Greenhouse dashboard.
User permissions on Datapeople, including the ability to see and edit jobs are inherited from Greenhouse and can be updated using Greenhouse controls.
Refer to Datapeople’s support site at https://help.datapeople.io/ or use the Datapeople in-app chat for support.
Please contact firstname.lastname@example.org for troubleshooting assistance regarding the integration.