hibob

bob is a people management platform that helps dynamic companies bring out the best in their employees.

Greenhouse Recruiting's integration with bob allows you to automatically take newly-hired candidates from Greenhouse and add them to bob. In this article, we will cover: 

 

Configure User Setup Permissions in Greenhouse Recruiting

In order to enable the Greenhouse Recruiting / bob integration, you will need the developer permission Can manage and configure web hooks.

Contact a Greenhouse Recruiting user in your organization with Site Admin level permissions with the additional user-specific permission Can edit another user's advanced permissions to apply the web hook management permission to your account. Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon Configure.png > Users > Your Name.

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The user with Site Admin level permissions should navigate to the User-Specific Permissions panel on your user page and expand the Developer Permissions dropdown menu. 

Select Can manage and configure web hooks so a check is in the checkbox. When finished, click Save.

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Repeat as necessary for any other user that should have access to set up the integration.

 

Configure Integration in bob

In the bob platform, navigate to Settings Integrations tab > Recruitment integration

Click Create key and webhook for Greenhouse. 

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bob will provide you an Endpoint URL and a Secret Key. Click Copy link next to each of these fields and save the information to enter in Greenhouse Recruiting in the next step. 

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Configure your notifications in bob using the following article: https://help.hibob.com/en/articles/3999892-ats-notifications 

 

Create the bob Webhook in Greenhouse Recruiting

Click the Configure icon Configure.png in the upper right-hand corner. Navigate to Dev Center on the left-hand panel. From the Dev Center page, click Web Hooks.

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Click Web Hooks from the subsequent page.

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You will be directed to a page where you can create a new web hook. From the Create A New Web Hook page, provide the following details:

  • Name: We suggest bob Integration
  • When: Candidate has been hired
  • Endpoint URL: The Endpoint URL copied from bob
  • Username and Password: The Secret Key copied from bob 

When finished, click Create Web hook

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That is it! Your Greenhouse Recruiting account and bob account can now talk to each other.

 

Use Greenhouse Recruiting / bob integration

Once you mark a candidate as hired in Greenhouse Recruiting, they will be added to bob as a new employee, along with their basic data (full name, job title, email, start date, etc.). A task will be created to notify you via email that a new employee has been added, with a direct link into bob so you can edit this employee’s details, invite them into bob, start their onboarding process and so forth.

Which fields are mapped: 

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*Documents are taken from Candidate Attachments.

*Fields will also be mapped if added to the Applicant, Candidate, Job, and Offer sections

Note: If you want to include additional fields, all you need to do is add them to your customized bob fields with the same field name used in Greenhouse Recruiting.

Transfer additional fields: 

After setting up the integration, you may decide you want to share more information between Greenhouse and bob. If you would like additional information transferred over, please contact bob with a list of items to add!